2600 Kenny Road
Columbus, Ohio 43210 (see map)
Phone: (614) 292-2543
Fax: (614) 292-0546

Hours of Operation: 7:30 a.m. to 4:30 p.m.

The Gas Warehouse supplies The Ohio State University with cylinder gases, liquid nitrogen, and accessories. We stock the most commonly requested items and will special order any item you want. In addition to stocking an assortment of gases, we carry a variety of spare parts for gas cylinders.

For emergency orders, special or custom mixes, or to request special handling, call a customer service associate at 292-2543.

• Same day handling service fee: $100.00.
• Emergency orders requiring handling during non-University business hours are assessed a minimum service fee of $200.00.

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Placing an Order

All items offered by the Gas Warehouse can be ordered using an on-line PeopleSoft requisition.

For customers who do not place an order using an on-line PeopleSoft requisition, Stores will be implementing a new process for ordering compressed gases which will meet internal control standards. Beginning August 1, 2007 a Stores Service Agreement must be used. The service agreement must be signed both you and your Senior Fiscal Officer. Then to place your order to Stores, fax a fully completed and approved service agreement release form to Stores. The release form is used in lieu of a 100W. Stores will fill your order. When the product is delivered Stores will leave a delivery slip. The Stores Service Agreement number along with your Release Seq number will be included on your department’s Inventory Billing Report for easy reconciliation. In order to serve your needs, we need to have these documents signed and returned to us.

Liquid Nitrogen

Liquid Nitrogen is available through the OSU Stores Gas Cylinder Warehouse. Liquid Nitrogen can be ordered using an on-line PeopleSoft requisition or, if approved by your Department Fiscal Officer, as a Standing Order.

On-line requisitions must be approved at the department level no later than 3:00 p.m. for delivery the next business day.

Standing order procedures are as follows:

Liquid Nitrogen Standing Orders

Effective August 1, 2007, the following procedure must be followed for all standing orders for liquid nitrogen.

• Departments must submit an approved Stores Service Agreement to the Director of Stores & Receiving.
  • The service agreement must include delivery requirements (i.e. Deliver 20 liters on Monday, Wednesday, Friday).
  • Any cancellations must be made by 1:30 p.m. the business day prior to shipment.
  • Additions to the quantity stated in the Service Agreement require an approved Service Agreement Release form.
• Stores assigns an agreement number and places the request on a standing order delivery form.
• Liquid Nitrogen is delivered as requested and will include a delivery receipt.
• Standing orders are billed at the end of each month to include total amount delivery for the month. The billing will reference the service agreement number.
• Departments can reconcile the purchases by using the Inventory Billing report and the delivery receipts.

Service Agreements are renewed prior to the beginning of each fiscal year, or if delivery requirements or chartfield changes during the year.

Payment to the Gas Cylinder Warehouse is made easy with the following options:

• 100W (see Policy Guidelines)
• Purchasing Card
• On-Line Purchasing through the Financials System

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Gas Cylinder Warehouse - Delivery

The Gas Cylinder Warehouse provides next day delivery on stocked items with no additional delivery, shipping or dock charges.

• Orders placed by 3 pm will be delivered the next business day
• Orders placed after 3 pm will be delivered in two business days.

In order to expedite delivery, the following information is required:

• Room number, building name and street address
• Contact person and phone number
• Delivery points

A packing slip indicating the item description and the quantity ordered will be attached to your delivery. You will be asked to print your name on our manifest as proof of delivery.

*Please check all orders upon receipt. Report any omissions, errors or damage to a Gas Cylinder Warehouse representative immediately by calling 292-2543.

If the area is not accessible to delivery personnel:

• A delivery attempt notice will be placed on the door with additional instructions.
• A service fee may be assessed for re-delivery.

*Dewars cannot be left in unsecured areas (including hallways). If delivery personnel cannot secure dewars, they will be returned to the Gas Cylinder Warehouse.

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Gas Cylinder Warehouse - Billing, Credit & Returns

Billing

• Purchases from Gas Cylinder Warehouse are invoiced throughout the month and may be reviewed on:
• GL monthly statements
• eReports
• Financials System – Procurement Inquiry pages

Credits & Returns

• Returns may receive a full credit if requested within 30 days of receipt of the order.
• If the item is defective, a credit will be issued for the entire quantity ordered.
• We reserve the right to pick up the item and return it to our warehouse in order to be credited by our supplier.
• Special order items may not be returned unless they are defective.
• All other returns will be credited only if they are in new condition and in its original factory packaging for resell.
• Credits will be issued on quantity returned
• Credits will appear on your next GL statement.

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