eStores

Regional Campuses
Welcome to the Regional Campus link for eStores.

Updates will be provided for issues that only apply to your Campus.

Regional Supplier Catalog List

Please contact us with any questions at stores@osu.edu or 614-292-2694.

Wooster, Mansfield and Marion Updates

Lima Updates

Newark Updates


Visit our Recent updates section for eStores news for OSU users by clicking the link below.

Recent Updates

October 10, 2017
EDI Supplier Invoicing as of October 2017

The following is the current list of suppliers capable of EDI Invoicing:

EDI Suppliers

September 11, 2017
Supplier Websites: Johnstone Supply and Loeb Electric

The supplier website from Johnstone Supply is now available in eStores. The catalog includes a complete selection of HVAC equipment and supplies at OSU contract pricing. Quotes can be retrieved from the "Find Quote" link at the top of the catalog landing page. Johnstone Punchout User Guide will provide users with order entry tips, information on how to save product lists for future reference and help with how to pick up quotes prepared by the Account Manager.

Loeb Electric has also provided a full supplier website to replace their former hosted catalog in eStores. Along with a comprehensive product selection to match the new OSU contract, this supplier website includes a quote pick-up feature called "Open Bids" located under the My Account menu on the landing page. Users can also save wish lists on the site for future reference and share copies of quotes via email. The hosted catalog from Loeb Electric has been removed from eStores. Loeb-Punchout-User-Guide provides guidance on the "Open Bids" process.

Please contact the eStores Team at eStores_Team@osu.edu with any questions about the new catalogs from Loeb Electric and Johnstone Supply.


June 19, 2017
Supplier Clara Brown (CIBI) No Longer Accepting Orders

Purchasing has received notice that supplier Clara Brown (CIBI) will start a period of transition to close operations, and will no longer be accepting orders effective Tuesday, June 13.

To enable this phase-out, CIBI will no longer process any new purchase orders. Both CIBI MyQuote and Supplier Website in eStores have been removed; the vendor record has been marked Not Open for Ordering. This process will allow payment of invoices against open purchase orders.

The Contract Book for Furniture, Flooring and Humanscale reflect this removal of CIBI as a preferred supplier. This article is repeated on the Purchasing Site.


June 2, 2017
TDDD LICENSE REQUIREMENTS CHANGE

Previously, Ohio State Central Receiving held a Terminal Distribution of Dangerous Drugs (TDDD) license from the State of Ohio Board of Pharmacy. This certification allowed the acquisition of controlled products. As a result of recent changes in requirements, Central Receiving no longer carries a TDDD license.
Going forward, principal investigators, lab managers and/or departments need to work with the Ohio State University Office of Research Compliance in order to obtain a TDDD license or work with a licensed department or pharmacy, in effort to obtain controlled products.

Some catalogs in eStores include products that require the initiator to hold a TDDD license. Suppliers will withhold shipment of items that require this license if the initiator does not have an active license on file with the supplier. Suppliers will contact end users directly for this information.

Periodic updates will occur as new information is received.

MAY 1, 2017
STAPLE ADVANTAGE ENABLES MY ACCOUNT FEATURE IN REGIONAL CATALOG
Staples Advantage has enabled the “My Account” feature in the Staples Regional catalog to display individual order history and status and a link to request returns directly from the site. Users can access “My Orders” under the My Account menu in the upper right corner of the landing page.

This feature is only available in the Regional view. See below for an example of order history and the menu options under My Account/My Orders.

For questions about specific office products in the catalog, please contact Staples onsite customer service representative Susie Petrak at susan.petrak@staples.com or (614) 614-800-4626.







APRIL 10, 2017
NEW ESTORES MAINTENANCE SUPPLIER CATALOGS AND SUPPLIER WEBSITES
Several new maintenance supplier eStores catalogs and supplier websites are available. See list below.

Existing maintenance supply catalogs from Applied Industrial, Fastenal, Graybar, Pipe Valves, Progress Supply and Worly Plumbing were removed from eStores at the close of business on Friday, April 7.

All pending eRequests from these catalogs can be approved and pushed to PeopleSoft without error through the close of business on Friday, April 21.

New Maintenance Supplier Catalogs:

American Air Filter and Ketchum & Walton – Air Filters
Loeb Electric – Electrical and lighting (Freight Charged to Regionals)
Peterson Thermal – Pumps

New Maintenance Supplier Websites:

Ferguson – Steam and Plumbing. (No Freight Charged to Regionals)

Ferguson has provided a quick video highlighting the navigation and functionality of their new punch-out platform, available via this YouTube link.

Grainger– Shop supplies, Electrical and lighting, Plumbing, Belts, Power Transmission and HVAC. (No Freight Charged to Regionals)
Johnstone Supply – Power Transmission, Pumps, and HVAC. Supplier website coming soon! (Freight currently undetermined for Regionals)

Ferguson and Grainger user guides:

Both Ferguson and Grainger have provided user guides for easier navigation while searching their punch-out sites. You may find their guides on our eStores website under User Guides or by clicking the links below.

Ferguson user guide link (.pdf file)
Grainger user guild link (.pptx file)

January 24, 2017
Regional Campuses Update: WOOSTER and ATI eStores Marketplace Role Changes – FAES Service Center

Please contact Jesse Buxton to request eStores Marketplace role changes for the Wooster Regional (OARDC and ATI) campuses or the statewide OSU Extension offices.

Jesse Buxton
FAES Finance Service Center
1680 Madison Ave
Wooster, OH 44691
(330) 202-3558
Buxton.26@osu.edu

All our other Regional campuses (Lima, Marion, Mansfield and Newark) please continue to contact Christine Cihon.


August 29, 2016
Video Production Suppliers Added to eStores My Quote

Seven vendors have been added to the eStores My Quote supplier website for video production services. Click the link to Purchasing’s contract book page.

Vendors include:
• Bartha Audio Visual
• BrainStorm Media
• InLine Productions
• Mills James Productions
• Quinton Chandler Advertising, LTD.
• Shared Vision Communications
• Space Junk Media

May 23, 2016
New to My Quote - Standard Autos:

Jack Maxton – Chevrolet: Dealer invoices, less rebates and concessions, plus $33.50 processing and a $100 delivery fee for locations outside of Franklin county.

Ricart – Ford: Dealer invoices, less rebates and concessions, plus $295.00 processing


New Contract Book page for Break Room Products for Internal OSU users through Stores with green options available:

• Disposable items: spoons, forks, knives, plates, cups, etc.
• OSU branded items (plates, napkins)
• Sugar, coffee, creamer, and more
• Special order available
• Next day delivery
Follow the link to the new Contract Book page:
Break Room Products

April 4, 2016
Regional Update: FIRE SUPPRESSION SERVICES SUPPLIERS IN ESTORES:

The regional campuses may use the same supplier for fire maintenance as well as testing and repair, except for kitchen hood preventive maintenance testing which was awarded to County Fire and ABCO.

Elite was awarded chemical suppression repair.

For all other systems a single supplier can do both repair and maintenance.

Separate lines for materials and repair services are also included in each catalog.

View the link to the Fire Suppression services contract book.
Fire Suppression Vendor List 7




February 29, 2016

NEW ESTORES SNACK AND DESSERT CATALOGS
The snack and dessert catalogs described below are new to eStores.

Desserts:

Cold Stone Creamery – Minimum order amount is $150 for regional locations.

Hershey’s Ice Cream – Minimum order amount $100 with scheduled deliveries only available on Wednesday. Orders must be placed by 5 p.m. on Monday for Wednesday delivery.

Click the Dessert Contract Book link for information on these and other dessert suppliers.

Snacks:

Hayden Valley Foods – pretzels, trail mix and other snack items sold by the case. Order on Monday for Wednesday delivery.

Utz Inc. – Shearer’s potato chips.

Click the Snack Contract Book link for information on these and other snack suppliers.


January 28, 2016
Regional campus website updates:

The Purchasing department is currently working on competitive bids for all segments of the maintenance repair and supply contracts for air filters, plumbing supplies, miscellaneous hardware and maintenance supplies, lighting and HVAC supplies. The bids will be issued in phases beginning with the air filters in early February, followed by the plumbing bid in late February, hardware, electrical and miscellaneous supplies in early April and ending with the HVAC supplies in late April. The team intends to have all five bids awarded by the end of this fiscal year.
Each bid will require suppliers to specify whether they can provide service to the Regional campuses and if any additional costs will apply.

Regional campus maintenance departments are encouraged to contact potential suppliers to advise them of the bid registration process. Suppliers may access the registration page in the Ariba online bid system via the link below from the Purchasing website.

http://purchasing.osu.edu/suppliers/default.aspx