eStores Archive



April 18, 2016
Reminder—Tip lines removed from full service catering catalogs

The Tip line was removed from all full service catering catalogs on October 31, 2015. Most full service catering suppliers already include a service charge in their quotations. Some suppliers do not charge any type of service charge at all, nor do they accept tips. An order that includes service should be entered using the full service catering line.

If you are not expecting service at the event and are just ordering food, you can select menu items from the catalog. There is no need to pay a service charge or a tip in this case.

Refer to the contract pages for information on service charges specific to the supplier. Some are a percentage of the event total and others are set amounts.

Au Bon Pain Co Inc
Berwick Party House Inc
Cameron Mitchell Restaurants LLC
Capoziellos Catering
Catering by Design
Creative Cuisine
Levy Premium Foodservice
Made From Scratch
Metro Cuisine
Shital Sub Inc - Subway Catering
Smith & Wollensky
Steven’s catering
Two Caterers Inc
Z Cucina

The Tip line will be left in the alternative catering catalogs. University guidelines state that a tip should not exceed 20% but per the contracts, tips are not required.

Adriatico’s Pizza
Asian Concepts (Mark Pi’s)
City Barbeque Inc
Donato’s Pizza Catering
Lunch Company
Panera
Pizza Rustica
Rooster's

New Hosted catalogs in eStores
Keep It Clean—window cleaning services contract book.

ChemTreat—water treatment services and chemicals contract book.

New Supplier website in eStores
Wasserstrom—kitchen small wares contract book.

eStores activity for fiscal year 2016 through March 31st
$63,492,896.00 on 68,630 purchase orders, over 63% of all purchase orders created this fiscal year to date.

APRIL 14, 2016
B&H PHOTO'S UPCOMING HOLIDAY CLOSURES

B&H Photo will be closed April 22, 2016 through April 30, 2016.

APRIL 11, 2016
FLORAL SUPPLIERS ORDERING INFORMATION AND BENEFITS IN ESTORES

This article provides ordering information and benefit highlights for using floral suppliers All in Bloom and University Flower Shop via eStores.

All in Bloom
Benefits to Ohio State buyers:
• No delivery fee to Ohio State Columbus campus and surrounding locations within a 20 mile radius. A $9.00 charge applies for deliveries beyond the 20 mile limit.
• No service fees.
• Same day delivery at no additional cost. Orders must be received by 1 p.m.
• After hour delivery services are available.
• Set-up/tear down for events is free of charge.
• Floral arrangements are available in small, medium and large sizes.
• Orders need to be placed through eStores to receive the contracted pricing.

Card messages and additonal details should be included in the “Business Purpose” section of the eRequest.
To place your custom order the total dollar amount of the arrangement should be entered in the quantity field to produce an order for that amount.

Call 614-431-8844 if you need additional customizations to a flower arrangement or gourmet fruit basket.

You can narrow your results by searching for the following part numbers:
• BIR – Birthday Flowers
• BP – Blooming Plants
• GB – Gift Baskets
• GWS – Get well Soon
• MTP – My thoughts and prayers
• NB – Newborn
• SYM – Sympathy flowers

University Flower Shop
Benefits to Ohio State buyers:
• No service fees
• Same day delivery at no additional cost. Orders must be received by 1 p.m.
• No wire-out fees
• No delivery fee for orders over $35 for Ohio State locations in the Columbus area.
• For Non-OSU buildings please add delivery line by ZIP to your order.
• For out of town delivery (No Wire/Relay Fee) please add delivery line “Out of Town” to pay the $14.95 delivery charge.
• Orders need to be placed in eStores to receive the contracted pricing.
Card messages and any other important details should be included in the “Business Purpose” section of the eRequest.

Call 614-421-1600 if you need additional customizations to a flower arrangement.
To place your custom order the total dollar amount of the arrangement should be entered in the quantity field to produce an order for that amount.

You can narrow your results by searching for the following categories:
• Baby
• Basket
• Everyday
• Plant
• Special Events
• Sympathy

NEW HOSTED CATALOGS IN ESTORES

The following hosted catalogs have been added to eStores:
Keep It Clean – Window cleaning services. Access link for contract book.

ChemTreat – Water treatment services. Access link for contract book.


March 14, 2016
BIOEXPRESS AND VWR INTERNATIONAL MERGE:

Suppliers BioExpress and VWR International have merged under the VWR International name. The eStores catalog from BioExpress will be removed from eStores at the close of business on Friday, March 18. All items previously offered from BioExpress are now available in the VWR International catalog in the supplier websites section of eStores.

All orders placed through the BioExpress catalog prior to and on March 18 will be issued and delivered by BioExpress.

See the updated contract book page for VWR for additional supplier contacts and details.

FIRE SUPPRESSION SERVICES SUPPLIERS IN ESTORES:

A seventh new supplier, Elite, has been recently added to the list of suppliers who have been awarded to the OSU Fire Suppression contract. Fire suppression is a special approval category which means all orders placed to these suppliers will workflow to Ohio State Purchasing for joint review with the Department of Public Safety. A purchase order will automatically build after this review is complete.

Separate lines for materials and repair services are also included in each catalog.

View the link to the Fire Suppression services contract book .

Fire Suppression Vendor List 7



TERRAPLAS ADDED TO MY QUOTE:

Lawn and turf services supplier Terraplas has been newly added to eStores My Quote.

FLORAL SERVICES:

The Floral Services contract book has been updated with information for All In Bloom and University Flower Shop.

For details check the Floral Services Contract Book.

February 29. 2016
FIRE SUPPRESSION SERVICE SUPPLIERS IN ESTORES

Six new suppliers have been awarded to the OSU Fire Suppression contract.

Fire Supression Catalog Example

Fire suppression is a special approval category which means all orders placed to these suppliers will workflow to Purchasing for joint review with the Department of Public Safety. A purchase order will automatically build after this review is complete. Separate lines for materials and repair services are also included in each catalog.

Each supplier catalog offers unique services for specific locations as shown in the example below.

Fire Suppression Vendor List 6



NEW ESTORES SNACK AND DESSERT CATALOGS

The snack and dessert catalogs described below are new to eStores.

Desserts:

Cold Stone Creamery – Minimum order amount is $150 for regional locations.

Hershey’s Ice Cream – Minimum order amount $100 with scheduled deliveries only available on Wednesday. Orders must be placed by 5 p.m. on Monday for Wednesday delivery.

Click the Dessert Contract Book link for information on these and other dessert suppliers.

Snacks:

Hayden Valley Foods – pretzels, trail mix and other snack items sold by the case. Order on Monday for Wednesday delivery.

Utz Inc. – Shearer’s potato chips.

Click the Snack Contract Book link for information on these and other snack suppliers.

HUNT OPTICS & IMAGING AND MCCULLOUGH TREE SERVICES JOIN MY QUOTE

Hunt Optics & Imaging, Inc. has taken over B&B Microscopes. The B&B Microscopes My Quote site will be replaced with Hunt Optics & Imaging on Monday, February 29, 2016.

Lawn care service provider McCullough Tree Services, Inc. has also recently added a My Quote site.

January 25, 2016
MY QUOTE UPDATES IN eSTORES

HP (Hewlett Packard) is now in eStores My Quote for maintenance and service agreements. AT&T and Dell will join later this month.

The following eStores suppliers are also in My Quote: Martin Carpet, Orkin, Grass Groomers and JC Ehrlich. Their previously available hosted catalogs have been retired as of today Monday, January 25.

For a list of our eStores My Quote vendors with their contact information, click the link to the User Guides and download the PDF to your desktop, My Quote Vendor Contact List.

Stores will offer distilled water beginning February 1st:

OSU Stores will take over the distribution of distilled water on behalf of DS Services, effective Monday, February 1st. See below for the Stores item numbers and descriptions that will be available in the Stores catalog when the change is in place. DS Services will continue to offer distilled water to the Regional campus customers.




Coming to eStores in February 2016:

Supplier website from 1-800-Flowers

University Flowers—hosted catalog

All in Bloom—hosted catalog

Eight fire suppression catalogs

Six dessert and snack catalogs

Upgraded Dell website including the standard configurations and a quote link for custom orders.

eStores Mid-Year Activity:

$41.7M in orders were placed through eStores in the first half of this fiscal year on 72,597 purchase orders, 61.6% of all purchase orders issued in that time period. Current eStores spend is 25% above that of the FY15 spend in the same time period.

January 19, 2016
MY QUOTE UPDATES IN eSTORES

HP (Hewlett Packard) is newly added to eStores My Quote for maintenance and service agreements. AT&T and Dell will join later this month.

The following eStores suppliers are also moving to My Quote: Martin Carpet, Orkin, Grass Groomers and JC Ehrlich. Their previously available hosted catalogs will be retired on Friday, January 22.

December 18, 2015
Updated IE11 User Guide

eStores has update our IE11 User Guide to include steps to enable eRequest website compatibility mode in IE11. Click the following link to download a PDF copy to your desktop: http://osustores.osu.edu/estores/guide.aspx

New to My Quote:

Live Technologies: AVTV
IBM: Computer Equipment Maintenance Agreements

Coming to My Quote in January 2016: Maintenance Agreements

DELL: Computer Equipment
AT&T: Telephone Equipment
Hewlett Packard (HP): Computer Equipment

December 7, 2015
eStores Now Linked from Purchasing Landing Page

The eStores website is now accessible through the Purchasing website landing page. The eStores page is updated regularly with new information about supplier catalogs and other changes in eStores. Additional links are available for supplier website user guides, online return forms, and freight terms for specific eStores suppliers as well as updates for the Regional campuses. Bookmark the eStores website eStores website today.

Contact the eStores Team at stores@osu.edu or (614) 292-2694
Purchasing Landing Page

Hosted Catalog for PEMCo Thermal
PEMCo Thermal, provider of predictive maintenance services, is now available as an eStores hosted catalog.
PEMCo Thermal Contract Book Page

November 23, 2015
Staples Advantage Comes to eStores on November 30th

On Monday, November 30, Staples Advantage will join eStores with a supplier website featuring thousands of office products at a significant discount.

The new catalog includes links for each user to view order history and build shopping lists of frequently ordered products.

Contact Sherry Huegel in Purchasing at huegel.1@osu.edu or (614) 688-4415 with questions about the new contract.

Contact Christine Cihon of the eStores Team at cihon.2@osu.edu cihon.2@osu.edu or (614) 688-8285 with questions regarding the catalog.

November 9, 2015
USING IE11 WITH ESTORES

This article shares the availability of a new Internet Explorer 11 (IE11) Browser Setup Guide for the benefit of eRequest and eStores users. The guide can be found on the eStores site by accessing the eStores user guide page and clicking the subsequent “Internet Explorer IE11 Setup Guide” link to view or download a PDF copy.

While IE9 is currently the preferred browser version to use with Ohio State’s Financials System, for users who have to use IE11, the information in the guide will improve your eStores and eRequest experience.

UPDATED MY QUOTE USER GUIDE

eStores has updated our My Quote user guide and Customer Communication email.

To view updates to the My Quote user guide, access the eStores user guide page and click the “My Quote User Guide” link.

In addition, the eStores team has also updated our Customer Communication email from OSU/Prodigo to better streamline the quote approval process:

Please login to the OSU eRequest system (https://erequest.osu.edu) to select your quote:

•From the eRequest page click on the red eStores icon
•Select the supplier websites link on the right side of the page
•Select the eStores My Quote link from the alphabetical listing
•Enter the quote # provided in the email from OSU/Prodigo
•Click on the quote number to open and view the quote
•Click the checkout box to complete the transaction
•You will receive the following message: “are you sure you want to approve this?” Click [OK]
•Click the [Checkout] button to pull the quote into eRequest
•Complete and submit your eRequest for approval.

COMING SOON TO ESTORES IN NOVEMBER

A new hosted catalog for Marsha’s Homemade Buckeyes will be available in eStores as a Specialty Desserts and Candies Specialty Desserts and Candies supplier on Monday, November 9.

Later this month, Live Technologies, supplier of audio visual and TV services, will be available in My Quote.

October 12, 2015
Placing Catering orders through eStores

University Purchasing and the eStores Team are recommending that a few best practices be followed when placing catering orders through eStores. OSU customers are advised to contact the supplier Account Manager in advance of an event to request a quote for catering services or equipment rental. It is also important to confirm pricing and availability with the supplier for the date and time of your event before creating any orders in eRequest. The quote number and other references should be included in the “Business Purpose” section of the eRequest. The supplier will need this information to match the PO to the event on their side. Sending orders without prior contact with the supplier may not be filled because of the supplier’s existing prior commitments.

Contract Book Catering Website Pages:

Each catering service and equipment rental supplier has a page in the Contract book on the Purchasing website. Ordering details, features/benefits and supplier contact information can be found on each page. See the links below:

Catering
Catering Rental

New to eStores My Quote:

Bartha, supplier of audiovisual equipment
Optics, supplier of Ophthalmology and Optometry equipment
Crown, provider of material handling equipment and supplies

New to eStores Hosted Catalogs:

Russell Stover, provider of specialty desserts and candies

Coming Soon to My Quote:

Live Technologies, provider of audiovisual equipment

Coming Soon as an eStores Punchout Catalog:

1-800Flowers, supplier of flowers and floral services

September 28, 2015
B&H Photo Holiday Schedule: B&H Photo will be closed the following dates:

Closed at 1:00PM on September 27th and will remain closed till October 6, 2015 for Succos

Coming Soon to eStores in October:

MyQuote

Bartha: Audiovisual equipment
Optics: Ophthalmology and Optometry equipment and supplies
Crown: Material handling equipment and supplies
Live Technologies: Audiovisual equipment

Punchout Catalogs

1-800Flowers: Flowers and floral services

September 14, 2015
B&H Photo Holiday Schedule: B&H Photo will be closed the following dates:

September 13th – 15th, 2015 for Rosh Hashanah

September 22nd and 23rd, 2015 for Yom Kippur

Closes at 1:00PM on September 27th and will remain closed till October 6, 2015 for Succos

New to eStores Electronic Dispatch (EDX):

Integrated Work Solutions and Continental Office are now receiving purchase orders through eStores electronically (EDX) instead of fax.

Coming soon to eStores My Quote:

Bartha Visual: Audiovisual equipment
Optics Inc: Ophthalmology and Optometry equipment and supplies

EE Ward Hosted Catalog removed from eStores:

EE Ward Moving & Storage hosted catalog has been removed from eStores. All orders may now be placed through My Quote.

EE Ward is a certified minority business enterprise (MBE) on the Inter-University Council contract #UN15-030. EE Ward provides both office and residential moving services. EE Ward is joining five existing moving services suppliers in My Quote including Accelerated Moving & Storage, Andrews Moving, Corrigan Moving, Herlihy Moving and Mayflower Moving.

August 31, 2015
LIMA AND NEWARK CAMPUSES ADDED TO REGIONAL CAMPUS VIEW OF ESTORES

Lima and Newark campus users are now assigned the Regional view of eStores. The regional view includes only those OSU contracted suppliers that can offer goods and services to the regional campuses as well as the main campus in Columbus. Regional campus staff are encouraged to contact the eStores Team at stores@osu.edu or 614-292-2694 to discuss potential suppliers for the regional view of eStores.

Regional campus staff will find updates on eStores suppliers and catalogs on the eStores site at: Regional Campuses

EE WARD COMES TO MY QUOTE

EE Ward Moving & Storage has joined My Quote. EE Ward is a certified minority business enterprise (MBE) on the Inter-University Council contract #UN15-030. EE Ward provides both office and residential moving services. EE Ward is joining five existing moving services suppliers in My Quote including Accelerated Moving & Storage, Andrews Moving, Corrigan Moving, Herlihy Moving and Mayflower Moving.

August 17, 2015
Coming Soon to MyQuote: Aligent Technologies, Beckman Coulter, and EE Ward

Agilent Technologies and Beckman Coulter will be added to the My Quote supplier website in eStores. Both suppliers will offer quotations for equipment based on the product selection and discounts offered on Inter-University Council Purchasing Group contract # UN12-033. Freight charges will be included in the purchase price on all quotations from Agilent and Beckman through eStores. Both suppliers will also maintain their existing hosted catalogs in eStores for consumable products.

EE Ward Moving & Storage will join the My Quote soon. EE Ward is a certified minority business enterprise (MBE) on the Inter-University Council contract #UN15-030. EE Ward provides both office and residential moving services. EE Ward is joining five existing moving services suppliers in My Quote including Accelerated Moving & Storage, Andrews Moving, Corrigan Moving, Herlihy Moving and Mayflower Moving.

Clara Brown Interiors Moves to Electronic PO Dispatch

Furniture supplier, Clara I. Brown Interiors, Inc. (CIBI), located in the Columbus Arena District, has been moved from fax to electronic (EDX) PO dispatch as of Friday, August 14.

CIBI has the following credentials: Minority Business Enterprise (MBE), EDGE certified (Encouraging Diversity, Growth and Equity) and Women Owned (WOM) Furniture supplier.

Panera Bread Catalogs Available in eStores’ Branch Campus View

New Panera catalogs for our Mansfield and Marion locations have been added to the regional campus view of eStores.

•To start, use “Panera” from the initial search feature.



•Narrow your search to the correct regional catalog by clicking in the ”Refine My Results” box under “Express Checkout” and type the following:

•For Columbus enter CBUS
•For Wooster enter WSTR
•For Mansfield enter MANS
•For Marion enter MAR





Life Technologies is Now Thermo Fisher Scientific

The Life Technologies brand name and logo will be retired by the end of August with changes to rollout as follows:

•On August 17 – the supplier website landing page will reference Thermo Fisher Scientific and will feature updated content in line with the simplified brand architecture. The Life Technologies brand and references will be removed.

•On August 31 – the supplier website logo and website image will be updated with new Thermo Fisher Scientific branding.

Promotional Vendor’s Supplier Website: Process for Quote Approval and Checkout

A new user guide for promotional products and services has been added to the overall eStores User Guide file as found on the eStores website. This new guide will assist you in approving vendor quotes and checking back into the OSU Financials System.

Follow the link to view or download the user guide: http://osustores.osu.edu/estores/guide.aspx

If you have any questions, please contact us at stores@osu.edu or 614-292-2694.


August 3, 2015
eStores Free Shipping Tag

A new tag has been added to eStores to indicate free shipping. (See item A.)

The free shipping tag has been added to the catalogs for Fisher Scientific and their Minority Business Enterprise (MBE) partner, Direct Resource.

You may also view all items that have this new tag by refining your search for the free shipping tag. (See item B.)

eStores Free Shipping Tag

Contact the eStores team at 2-2694 or stores@osu.edu with any questions.


July 6, 2015
WORK ORDER NUMBER REQUIRED FOR eSTORES SKILLED TRADE SUPPLIER ORDERS

It is important to add the work order number to the business purpose section of an eRequest when creating an order to skilled trade suppliers. Suppliers need the work order number to tie it back to the correct purchase order and project.

AMERICAN SOLUTIONS FOR BUSINESS AND ROCHE SUPPLIER WEBSITES

American Solutions for Business (ASB) will now have two Promotional punchout catalogs (supplier websites) in eStores beginning Monday, July 6.

American Solutions for Business (Direct) - The On Demand Apparel Store allows you to select and order embroidered apparel, including college-specific logos, in quantities as few as one piece. Additionally you have the ability to quickly order from a selection of items that flow immediately into the Ohio State University Purchasing System.

American Solutions for Business (Quote) - The Buckeye Gear Idea Center provides an online catalog of featuring thousands of items that can be customized with your approved logo. Complete the online process and your American Sales Team will quickly upload a quote into the ASB quote feature tool located on the ASB supplier website page. If you would like help selecting the perfect branded item for your event, contact your American team at OSUPromo@americanbus.com.

Roche Diagnostics has replaced their hosted catalog with a new supplier website featuring thousands of life science products at OSU contract prices.

June 19, 2015
eSTORES UPDATES

DS Services customers may experience a temporary interruption in water service after July 1, if their fiscal year 2016 purchase orders were not renewed by the June 15 deadline. See the Beverage Contract Book and contact Account Manager Jenni Eason with specific questions about your FY16 water service.

New to eStores:

Black Diamond Casino Games offers a hosted catalog for special event casino games.

Roche Diagnostics a supplier of life science products, will offer a full supplier website in eStores, featuring thousands of products for research applications, which replaces the existing hosted catalog.

New to My Quote:

D&D Commercial Cleaning provides power washing services for building exteriors.

Fun Services provides outdoor gaming services for special events.

Cintas Corporation joins as one of two suppliers on the OSU contract for uniform rental and purchase.
City Apparel is the other awarded supplier on this contract. They offer a full supplier website for uniform rental and purchase.

Contact the eStores team at 2-2694 or stores@osu.edu with any questions.

June 16, 2015
IE9 APPROVED FOR USE WITH THE FINANCIALS SYSTEMS

Internet Explorer 9 (IE9) and more current versions of Firefox have been tested by OCIO and are now recommended browsers for the Financials system. System users will be able to use IE9 to access Financials as well as HR, SIS, eReports and BuckIQ. This development is very timely given that as of June 27, IE8 will no longer be supported for HR and SIS

View all browser support information for the administrative systems.

If you have Web browser questions please consult your local desktop support or the IT Service Desk at 614-688-HELP (4357) or 8help@osu.edu


Once your upgrade is complete, follow the IE9 User Guide to configure your dowser for continued eStores access. IE9 Set Up in eRequest for eStores

June 8, 2015
NEW VWR SUPPLIER WEBSITE

VWR now offers a full supplier website in eStores featuring thousands of laboratory supply products exclusively distributed by VWR. The catalog also includes all private label VWR products. Access the eStores user guide page VWR User Guide for more VWR information, including how to obtain order status and create a quote.

VWR will remain in the eStores My Quote system until Tuesday, June 30 to allow time for existing quotes to be picked up by customers. Contact the eStores team at stores@osu.edu or (614) 292-2694 with any questions about VWR in eStores.

NEW HOSTED CATALOGS IN ESTORES

The hosted catalogs listed below have been added to eStores.

Dako North America —Reagents and special stain kits/pathology for scientific research. Access Dako Contract Book Link

Black Diamond Casino —Gaming services for special events. Access Black Diamond Casino Contract Book Link

Bearcom —handheld radios. Access Bearcom Contract Book Link


May 26, 2015
STORES ONLINE PRODUCT LISTING NOW AVAILABLE

When Stores website visitors access the Products & Services menu bubble, new product listing links are available on the left side of the page.

Where available, the product listing links will contain additional pictures, descriptions and availability information. Pricing is not included on the listing but can be obtained by performing a search by item number in eStores.

The listing is in .pdf form but can be searched by using Internet Explorer and following the steps below:
• Right click from within the .pdf product listing
• Select “Find”
• Enter product description or item number and click “Next”

Stores Product Listing


Questions about the new product listing should be directed to the Stores Service Center or (614)292-2694.

Term POs for Water Service with DS Services Due June 15

In order to maintain uninterrupted distilled water service after June 30, 2015, supplier DS Services must receive term purchase orders (POs) for water service by close of business on Monday, June 15, 2015.
Orders to DS Services must be made through eStores.

For assistance with DS Services orders, review the DS Services Job Aid.

The eStores site does have a page containing job aids for DS Services and other suppliers: eStores User Guides.

Contact Christine Cihon for further information or questions.

Dry Ice and Liquid Nitrogen Service Level Agreements

Dry Ice and Liquid Nitrogen service level agreements have been sent out to all past customers. Please email Nancy Shockly if your department is in need of dry ice service, to request an agreement. Completed service level agreements are due back to Stores by Monday, June 15, 2015.

May 11, 2015
SORT FUNCTION ADDED TO ADMINISTRATIVE SERVICE CENTER VIEW OF MY QUOTE

The following article provides screen shots that show new, sortable column headings (added to the Service Center administrative view of My Quote) as well as recent changes to the quote template.

All column headings on the Service Center administrative view of My Quote are now sortable fields.

My Quote Screen Shot



Changes to the quote template

The “Date Created” field has replaced the drop down fields that suppliers used to use to assign a quote date. The created date is automatically assigned.

A quote expiration date has been added to the template. Suppliers have the ability to extend a quote beyond the expiration date if necessary. Contact stores@osu.edu or your supplier account manager to request an extension.

My Quote Template Change



ESTORES SUPPLIER UPDATES

Below are the latest updates and changes from several eStores suppliers:

King Business Interiors is referred to as King Business Interiors (flooring) in MyQuote, because only their flooring quotes are posted in MyQuote. Furniture quotes should still be posted in their separate eStores supplier website.

Quote prefix changes:
- Accent Draperies’ quotes are assigned the new ACD prefix, replacing ACC
- B&B Microscopes’ quote prefix is corrected to B&B instead of B&A

New hosted catalogs in eStores:
IT Staff Augmentation
- Apex Systems
- Careworks Technologies
- Huron Consulting
- Insight Global
- Navigator Management Partners
- OtterBase
- Proteam Solutions Inc
- Quick Solutions
- Sophisticated Systems Inc
- Top Consulting

Temporary Services – Dining Services positions
- All Team Staffing
- Diversity Search Group
- LGC Associates
- Service Extraordinaire Inc.

To view the Contract Book Pages for both the IT Staff Augmentation and Temporary Services – Dining click on the following link: Augmentation Contract Book Pages

Material Handling and Equipment

- Hertz Equipment Rental

To view the Contract Book Page for Hertz Equipment click on the following link: Hertz Contract Book Pages

STORES ONLINE PRODUCT LISTING NOW AVAILABLE

An online Stores product listing now available at the osustores.osu.edu address. The Stores department has added a product listing to their website with pictures, descriptions and availability information. Pricing is not included on the listing but can be obtained by performing a search by item number in eStores and using Internet Explorer.

An online Stores product listing now available at: http://osustores.osu.edu/

The Stores department has added a product listing to their website with pictures, descriptions and availability information. Pricing is not included on the listing but can be obtained by performing a search by item number in eStores and using Internet Explorer with the following steps:

The listing is in .pdf form but can be searched by using Internet Explorer and following the steps below:
- Select a product category from the “Products and Services” section of the website
- Right click from within the .pdf product listing
- Select find
- Enter product description or item number and click “Next”

Stores Product Listing



Questions about the new product listing should be directed to the Stores Service Center at stores@osu.edu or (614)292-2694.

CITY APPAREL ESTORES USER GUIDE

The eStores team is providing a City Apparel user guide that you may download under: User Guides from the eStores website.

Customers need to begin the quote process inside the City Apparel catalog located in eStores.

Click the "Create Quote" option to request a quote. Use the following link to download the guide.

This article repeats in NewsLink online.

Questions should be directed to the Stores Service Center at stores@osu.edu or (614)292-2694.

April 27, 2015
eStores Supplier Updates

Bio-Rad now offers a full punch-out catalog in the supplier websites section of eStores (stores@osu.edu). The former hosted catalog has been removed. The new catalog includes a quote link. Quotes are loaded to the catalog by request only.

Sigma Aldrich has activated the quote link within their supplier website in eStores. Quotes are loaded to the site by request only.

Coming Soon! See the eStores website for job aids on the new quote links available from Bio-Rad and Sigma Aldrich.

eStores My Quote Enhancements

The column headers included in the Service Center view of My Quote are now sortable fields. Service center users can sort quotes by quote number, date, supplier, customer, status or price after logging into the initial search page.

The quote date drop-down has been removed. The quote date will populate automatically as “date created”

A quote expiration date has been added as a required field. Suppliers will be able to extend quote expiration dates at the request of the customer or the eStores Team.

Access the following link to see a quick screen shot visual of the enhancements.

In addition, new quote email notifications will include a link to eRequest and instructions on how to find My Quote in eStores. As follows:

“Please login to the OSU eRequest system (https://erequest.osu.edu) then select the eStores My Quote icon in the supplier websites section of eStores to pick up your quote.”

Please contact the eStores team at stores@osu.edu or 2-2694 with any questions you have about these recent updates.

April 14, 2015
Direct Solutions Name Change

Direct Solutions is now Crop Production Services. Visit Crop Production Services for your Lawn Maintenance, Equipment & Service needs.

Follow the link to our Contract Book Page: Crop Productions

Please direct any questions you may have to the Stores Service Center at stores@osu.edu or (614) 292-2694.

April 13, 2015
New, Updated and Forthcoming eStores Suppliers

BioExpress now receives their purchase orders through electronic dispatch via cXML, instead of fax. The eStores Team is working on converting other suppliers to electronic dispatch. Updates will be provided as new suppliers are converted.

City Apparel now offers a full supplier web site in eStores for uniform purchase or rental. All transactions on the site begin with a request for quotation. See the User Guide for the City Apparelsupplier websitein eStores for details.

Impressed Dry Cleaning’s garment dry cleaning services catalog is now available in the initial search page of eStores.

Coming Soon to eStores:

American Solutions for Business will offer a quote request and pick-up feature similar to other promotional products suppliers in eStores.

Bio-Rad and Roche will convert to supplier website format with full punch-out catalogs in eStores.

Ten IT staff augmentation suppliers and four dining service staff augmentation suppliers will soon be added to eStores.

Regional Campus View of eStores will Expand in April

The existing regional campus view of eStores will be expanded in April to include Marion, Mansfield and OARDC in Wooster. Lima and Newark will also eventually have a separate view of eStores. The eStores regional view includes only those suppliers that can offer goods and services to regional campuses. University Purchasing and the eStores Team will continue working with the regional campuses to identify potential suppliers from their geographic areas to add to eStores.

Questions should be directed to the Stores Service Center at stores@osu.edu or (614) 292-2694.

April 27, 2015
eStores Supplier Updates

Bio-Rad now offers a full punch-out catalog in the supplier websites section of eStores (stores@osu.edu). The former hosted catalog has been removed. The new catalog includes a quote link. Quotes are loaded to the catalog by request only.

Sigma Aldrich has activated the quote link within their supplier website in eStores. Quotes are loaded to the site by request only.

Coming Soon! See the eStores website for job aids on the new quote links available from Bio-Rad and Sigma Aldrich.

eStores My Quote Enhancements

The column headers included in the Service Center view of My Quote are now sortable fields. Service center users can sort quotes by quote number, date, supplier, customer, status or price after logging into the initial search page.

The quote date drop-down has been removed. The quote date will populate automatically as “date created”

A quote expiration date has been added as a required field. Suppliers will be able to extend quote expiration dates at the request of the customer or the eStores Team.

Access the following link to see a quick screen shot visual of the enhancements.

In addition, new quote email notifications will include a link to eRequest and instructions on how to find My Quote in eStores. As follows:

“Please login to the OSU eRequest system (https://erequest.osu.edu) then select the eStores My Quote icon in the supplier websites section of eStores to pick up your quote.”

Please contact the eStores team at stores@osu.edu or 2-2694 with any questions you have about these recent updates.

April 14, 2015
Direct Solutions Name Change

Direct Solutions is now Crop Production Services. Visit Crop Production Services for your Lawn Maintenance, Equipment & Service needs.

Follow the link to our Contract Book Page: Crop Productions

Please direct any questions you may have to the Stores Service Center at stores@osu.edu or (614) 292-2694.

April 13, 2015
New, Updated and Forthcoming eStores Suppliers

BioExpress now receives their purchase orders through electronic dispatch via cXML, instead of fax. The eStores Team is working on converting other suppliers to electronic dispatch. Updates will be provided as new suppliers are converted.

City Apparel now offers a full supplier web site in eStores for uniform purchase or rental. All transactions on the site begin with a request for quotation. See the User Guide for the City Apparel supplier website in eStores for details.

Impressed Dry Cleaning’s garment dry cleaning services catalog is now available in the initial search page of eStores.

Coming Soon to eStores:

American Solutions for Business will offer a quote request and pick-up feature similar to other promotional products suppliers in eStores.
Bio-Rad and Roche will convert to supplier website format with full punch-out catalogs in eStores.

Ten IT staff augmentation suppliers and four dining service staff augmentation suppliers will soon be added to eStores.

Regional Campus View of eStores will Expand in April

The existing regional campus view of eStores will be expanded in April to include Marion, Mansfield and OARDC in Wooster. Lima and Newark will also eventually have a separate view of eStores. The eStores regional view includes only those suppliers that can offer goods and services to regional campuses. University Purchasing and the eStores Team will continue working with the regional campuses to identify potential suppliers from their geographic areas to add to eStores.

Questions should be directed to the Stores Service Center at stores@osu.edu or (614) 292-2694.

March 30, 2015
Pizza Rustica has moved to their Downtown Location

Pizza Rustica has closed its location at 1558 North High Street effective March 18th, 2015. Moving forward, Pizza Rustica will still service the OSU community from their downtown location at 17 S. High Street. Catering and Delivery orders may still be processed via eStores. Please contact their new downtown location by calling 614-754-1459 or 614-824-1909. Pizza Rustica will miss being directly on the OSU campus, but they look forward to further servicing all of the wonderful customers they have worked with over the past 5 years. Please feel free to contact Chris diDonato, Owner of Pizza Rustica, at c.didonato@pizza-rustica.com if you have any questions regarding this update.

March 30, 2015
Electronic Dispatch Initiative

The eStores team has begun a long term project to transition suppliers from fax dispatch of purchase orders via fax to electronic dispatch via cXML. Testing has begun with DS Services and BioExpress. The transition from fax to electronic dispatch is seamless and will not require any intervention by end users. Contact the eStores team at stores@osu.edu or (614) 292-2694 with any questions about this initiative or eStores in general.


March 24, 2015
B&H Holiday Schedule

B&H Photo will be closed on Friday, April 3rd through Friday, April 10th for Passover. Orders will be filled upon their return.

March 16, 2015
Vendor IT Expo and eStores Vendor Fair

Strategic Purchasing’s Vendor IT Expo and eStores Vendor Fair is coming up next month, and the schedule of presentations has just been released! This all-day event features 30+ vendors including Adobe, Continental Office Environments, Dell, Microsoft, Proforma, Steelcase/LOTH and many more. Each will provide information on the services they offer to the university, and many will also showcase their upcoming innovative offerings during special presentations each hour.

There is no cost to attend this event, and there is no need to register for each session; mark your calendars to be sure you don’t miss out on these vendor demonstrations and explanations.

The complete list of vendors is available at Complete Vendor List, along with brief descriptions of what each company will showcase at the event. This site will also include any updates to event information.

March 4, 2015
Upcoming QIAGEN promotional activity

Qiagen will be offering an upcoming promotional activity, that will commence from March 9th, to March 31st, 2015. They believe that this is a great way to interact with their customers and create benefits for both the customer and the supplier. During this time, they are offering an additional 10% discount on your contracted price for purchasing quantities of 2 or more for products within their gene expression workflow. This includes many of their well-known products. In addition they will offer freight at no charge for orders over $750 during this promotion.

For the time of the promotion, they will display a banner ad on their Punch-out site, including a link to a flyer with more information for the end-users. They will change pricing for the products in our system, so everybody will benefit from the discount. No promo-code is required.

For organizations and end-users that allow them to do so, they will send accompanying emails on March 11th and March 24th to promote the discount.


March 2, 2015
Timing Change for Fax Purchase Order Dispatch

On Wednesday, February 25, OCIO will move to internet faxing hosted by a third party provider. With this change, all purchase orders with the dispatch method of FAX will be faxed to the vendor in batches every two hours. The batching schedule is shown in the table below.

There is no change to the current dispatching process performed by delegated buyers in PeopleSoft. This change only impacts the fax purchase order dispatching schedule.

If there is an error when faxing the purchase order, an email notification will be sent at the intervals below. After the final daily dispatch, the purchase order requestor will receive a confirmation email for all purchase orders dispatched that day via fax.

This change affects only to the Office of Sponsored Projects (OSP) and OSU Purchasing, the OSU Wexner Medical Center purchase order processing will remain the same.

Please direct any questions regarding emergency purchase order dispatch to the Central Purchasing Buyer listed on the purchase order or to eStores. Both can be reached at 292-2694.




King Business Interiors Joins “My Quote” and Smile Promotions Adds Punch-Out Catalog

King Business Interiors has joined 28 other suppliers in the My Quote site in eStores. They will offer quotations for flooring based on the State of Ohio State Term Schedule 721 through My Quote. The King Business Interiors’ supplier website will also remain in eStores for furniture purchases through the OSU 05-Office Furniture contract. See below for the full list of existing My Quote suppliers.

Additionally, Smile Promotions has recently added a punch-out catalog to eStores.

My Quote Suppliers as of February 2015

•Accelerated Moving & Storage
•Accent Drapery Co Inc.
•Andrews Moving & Storage
•B&B Microscope
•Centracomm Communications LLC
•Continental Office Commercial Flooring
•Corrigan Moving Systems
•Fisher Scientific
•Fortner Upholstering Inc.
•Herlihy Moving & Storage Inc.
•King Business Interiors
•Mayflower Transit Inc.
•Microfridge
•Nikon Instruments
•O’Neil Tents & Party Supplies
•Ohio Valley
•Precision Industrial Services
•Radiant Technology
•RSFi Office Furniture
•Shimadzu
•SoundCom Systems
•Spectra Contract Flooring
•Standard Textile
•STERIS
•Sunbelt Rentals
•Supergames & Adventure Education Center
•The Remi Group
•Univ Sleep Products Inc.
•VWR International

February 23, 2015
Vendor IT Expo Coming April 15: Save the Date!

The Office of the Chief Information Officer is sponsoring a Vendor IT Expo in combination with an eStores Vendor Fair on April 15. This all-day event will bring a wide variety of technology resources and other vendors to staff and faculty of The Ohio State University. Among the 32 vendors attending are Oracle, Microsoft, Adobe, Fisher Scientific and Continental Office Environments. Each will share information on the services they provide to the university, and many will also showcase their upcoming innovative offerings.

There is no cost to attend this event and no need to register—just save the date! The Vendor IT Expo and eStores Vendor Fair will take place on Wednesday, April 15, from 9 a.m. to 4 p.m. in the Great Hall Meeting Room in the Ohio Union. This event is open to all OSU staff and faculty, so feel free to invite your colleagues!

Stay tuned: as more companies confirm their presentations, we will provide an update and a full schedule of exhibitions occurring throughout the day.

Also, please note that registration is closed for any companies wishing to present.

February 16, 2015
My Quote enhancements in eStores

My Quote, the eStores’ website of contracted supplier quotations, has been recently enhanced with the following changes:

Attachments - A link has been added to the bottom of the template for suppliers to attach a copy of their company quotes or other supporting documentation. This will allow reviewers to compare the information entered in My Quote to company quote for consistency. Suppliers have been encouraged to use this feature but it is not a requirement.

Draft status - Suppliers now have the ability to save a quotation in draft mode if they are not ready to send it on for approval. Users with Service Center access are able to select “draft” from the dropdown list of quotes by status. eStores will monitor quotes in draft status and will follow-up with suppliers if quotes remain in draft status for more than 48 hours.




Contact the eStores Team at stores@osu.edu or 2-2694 with any questions about these new features.

City Apparel User Guide

The eStores team is providing an interim City Apparel User Guide. You may also download this from the full NewsLink article. Please contact the eStores Team at stores@osu.edu or 2-2694 with any additional questions.

Overture LLC adds punchout catalog to eStores

Promotional products supplier, Overture LLC, has recently added a punchout catalog to eStores.

User Guide for Promotional Supplier websites - Golden Star Promotions, Idegy Inc, Outreach Promotional Solutions, Overture LLC, Sunshine Promotions & Apparel, Shumsky Promotional, and Smile Promotions.

Please see the User guide for Promotional Suppliers for instructions to create a virtual sample and upload artwork at Checkout.

February 2, 2015
DS Services Contact Information

The eStores and Supplier Management Team and central Purchasing are working with DS Services (provider of bottled and filtered water services) to resolve service and billing issues that have occurred over the last several months. DS Services has provided the customer service contact information below and advises customers to use these contacts for service inquiries instead of contacting delivery drivers. This information has been added to the DS Services contract page on the Purchasing web site.

1st Level Support Key Customer Service

Key@DSServices.com
• 855-726-1126

2nd Level Support Jenni Eason, Key Account Manager – Government

JEason@DSServices.com
• Office: 678-486-3448
• Cell: 770-329-4280

DS Services began issuing their invoices electronically in 2014. Paper invoices are no longer available from this supplier; however, the electronic vouchers can be researched via Procurement Inquiry. See the following link for a brief EDI Voucher research job aid on how to research EDI invoices.

Contact the eStores and Supplier Management Team at stores@osu.edu or (614) 292-2694.

My Quote User Guide

The eStores team is providing an interim My Quote My Quote user guide containing navigation tips and other information. Content from the guide will soon be available in the eStores ASSIST online help.

eStores February 5 Planned maintenance brief downtime

eStores will be unavailable on Thursday, February 5 from 7-11 p.m. for planned maintenance. The system will be accessible again through eRequest by approximately 11:30 p.m. on February 5 and at 7 a.m. on Friday, February 6 through PeopleSoft. Questions? Contact the eStores and Supplier Management Team at 2-2694 or stores@osu.edu.

January 20, 2015
New eStores Suppliers

CentraComm, IT provider of network equipment and network maintenance services, is new to My Quote, the eStores' website of contracted supplier quotations. In addition, new to eStores hosted catalogs are: Direct Air (provider of HVAC services), Porta Kleen and Rent-A-John (both providers of portable restrooms).

eStores My Quote site now includes attachment function

The eStores My Quote site now includes an attachment function for suppliers. The new function allows suppliers to attach a copy of their own company quotation (or other document) to the My Quote template. This enhancement was added as a result of user requests for simplifying review of submitted quotes. Users will be able to compare company quotations to the information entered in My Quote to make sure the proposals are consistent. Suppliers are aware of the new feature and have been encouraged to use it.

December 8, 2014
CDWG Supplier Website Adds HP Standard Configurations

Supplier CDWG has added the Hewlett Packard (HP) standard configurations for desktop and notebook computers to their supplier website in eStores. The link to the configurations can be found by scrolling to the middle of the initial landing page, as shown in the following screen shot.




The existing HP supplier website for standard configurations will be removed from eStores on Friday, December 12 at the close of business.

The Hewlett Packard supplier website for custom configurations and non-standard equipment will remain in eStores. CDWG can also accommodate orders for custom configurations. A brief job aid is available to explain how to send a configuration summary to Rob Feinholz at CDWG (robfei@cdwg.com) from the HP custom site in eStores.

Job aid

Please contact the eStores team at stores@osu.edu or 2-2694 with any questions you have about this change.

November 24, 2014
New Supplier Websites in eStores

Express Promotions


Fisher Scientific will also begin sending email acknowledgments of eStores orders on Monday, November 24. These communications will include delivery date information and notification of discontinued items and will be sent from Fisher Scientific customer service (managed.services@thermofisher.com). Fisher on-site customer service can be reached at 614-292-2062.

Questions? Contact the eStores Team at: 2-2694 or stores@osu.edu.

November 6, 2014
New hosted suppliers

Roberts Service Group Inc - General Contracting
J & J Painting - General Contracting (Painting Services)
VWR - Lab Supplies — exclusive products not available from Fisher
Grass Groomers - Snow Removal
WinnScapes - Snow Removal
Towlift - Forklifts and Other Material Handling Equipment
B&C Communications - Radios (Handheld and Walkie Talkie)

New Supplier Websites in eStores

Sunshine Promotions
Golden Star Promotions

New supplier in My Quote

B&B Microscopes


DS Waters
DS Waters will leave delivery receipts for customers who request them. Contact Customer Service at (855) 726-1126 to arrange this. Please do not submit receipts as invoices.


October 28, 2014
Upcoming change to the eStores Catering catalogs

The tip line will be removed from all full service catering catalogs on October 31st. Most full service catering suppliers already include a service charge in their quotations. Some suppliers do not charge any type of service charge at all, nor do they accept tips. An order that includes service should be entered using the full service catering line.

If you are not expecting service at the event and are just ordering food, you can select menu items from the catalog. There is no need to pay a service charge or a tip in this case.
Refer to the contract pages for information on service charges specific to the supplier. Some are a percentage of the event total and others are set amounts.

Au Bon Pain Co Inc
Berwick Party House Inc
Cameron Mitchell Restaurants LLC
Capoziellos Catering
Catering by Design
Creative Cuisine
Levy Premium Foodservice
Made From Scratch
Metro Cuisine
Shital Sub Inc - Subway Catering
Smith & Wollensky
Steven’s catering
Two Caterers Inc
Z Cucina

Tip line will be left in the alternative catering catalogs. University guidelines state that a tip should not exceed 20% but per the contracts, tips are not required.

Adriatico’s Pizza
Asian Concepts (Mark Pi’s)
City Barbeque Inc
Donato’s Pizza Catering
Lunch Company
Panera
Pizza Rustica
Rooster's

September 16, 2014
New suppliers in MyQuote

Two scientific equipment suppliers have joined the My Quote site in eStores as of September 16th. Nikon Instruments and Shimadzu will offer quotations on My Quote based on their Inter-University Council Purchasing Group contract # UN12-033.

See the attached discount schedule for the IUC contract for more information on manufacturer brands and discounts.

Discount price schedule (excel)

September 11, 2014
New hosted suppliers

Gemplers - Agricultural parts and supplies
Color Consultants LLC - General Contracting
Wiser Transformation - General Contracting
Kendrick Mollenauer Painting Co Inc - General Contracting
Columbus Window
Dayton Industrial Drum - Containers
Questar - Containers
Ehrlich - Pest control

July 21, 2014

The eStores Team is pleased to welcome Eric D’Huyvetter as an eProcurement Analyst. Eric will provide customer service to system users and assist with supplier onboarding and catalog maintenance. He will also take the lead on supplier website testing and exchange (electronic purchase order dispatch) testing. In his previous position as a Senior Buyer in Central Purchasing, Eric issued bids and managed contracts in the Information Technology categories. We welcome Eric to the team.

Eric D’Huyvetter
eProcurement Analyst
(614) 688-3390
dhuyvetter.1@osu.edu

eStores system changes

The eStores team closed fiscal year 2014 with over $51 million in purchases through the catalogs. We begin FY15 with 198 suppliers in the system including 25 in the My Quote site. Purchasing, Receiving, Stores, Mail and Surplus wishes to thank the university community for their support of the eStores system over the past fiscal year. We look forward to another successful year of growth and system improvements in fiscal year 2015. Your suggestions are always welcome. Please contact Christine Cihon at cihon.2@osu.edu or (614) 688-8285 with any questions or comments regarding eStores.

eStores supplier and catalog updates

The hosted catalogs from Owens and Minor and McKesson Medical have been replaced by full supplier website catalogs. Both supplier websites offer a comprehensive product selection and University Hospital Consortium pricing. Users can select from a drop down of units of measure for each product for an easy search experience.

The Owens and Minor catalog is not quite as intuitive as the McKesson catalog. Searches from the initial landing page can be done by Owens & Minor item number, manufacturer catalog number, manufacturer name or product category. Some screen shots are shown below for your reference.

This search is done by product category. Notice the checkbox to display images so pictures are included in the results.




It is necessary to scroll down to view search results after entering criteria. Item details are viewable under the blue SKU link.



Click on the product picture to see a larger view.


New hosted suppliers

Levy Corporation - catering services
Jones Lumber
AVI - food products
Rhoads Construction - general contracting
Teemok - general contracting
Premier General Construction - general contracting
Ferguson Construction Company - general contracting
Direct Solutions - landscape services
Grass Groomers - landscape services
Orkin - pest control



Enhancements to the My Quote site in eStores

The eStores Team has changed the search capability and view on the My Quote site to enhance the end user experience. Searches can now be done by either the quote number or the email address of the recipient. This allows service center employees to search for quotations issued to other staff members in their department if the quote number is not known.

The extended price or total dollar amount of the quotation will also display for users. This will help service center staff to distinguish which quote they are looking for in the event that multiple quotes are issued to the same staff member.

The Approve button has been changed to Checkout to be more consistent with other supplier websites.

As of May 1st, the My Quote site hosts quotations from the twenty one suppliers listed below.

Please contact the Stores Service Center with any questions or concerns regarding the My Quote site or eStores in general.



Santa Cruz Biotechnology Moves to Punchout Site

The eStores Team has converted the hosted catalog for Santa Cruz Biotechnology to the supplier website format. This catalog includes over 400,000 biological lab products used in life science and veterinary research. Users will find the Santa Cruz Biotechnology products only in the supplier websites section of eStores.

The conversion to supplier website format is being done to enhance the search experience and allow for more timely and efficient catalog updates. This format is especially convenient for large scientific and medical catalogs that feature complex product descriptions.

The hosted catalogs for both McKesson Medical and Qiagen will also be converted to the supplier website format in the next several weeks.



"My Quote" Supplier Website

"MY QUOTE" SUPPLIER WEBSITE

eStores My Quote site now hosts quotations from more than 20 suppliers. Many more to follow in the coming months. If you have questions about the use of the site READ MORE HERE.

Please keep in mind that a supplier’s participation in the My Quote site does not change the face to face communication between supplier and customer to discuss and finalize requirements. Suppliers have been advised to post only the final version of their quotes in the My Quote site. Departments are expected to use My Quote for order placement only. If a quote does need to be revised for any reason, the department may contact the eStores Team or the supplier to communicate desired changes.
Contact the Stores Service Center at stores@osu.edu or (614) 292-2694 with questions about My Quote. READ MORE HERE

Accelerated Moving—campus and long distance moves
Accent Draperies—window coverings
Andrews Moving-campus and long distance moves
Continental Office Environments—floor covering
Corrigan Moving—campus and long distance moves
Fisher Scientific—Large equipment purchases
Fortner Upholstery—furniture upholstery services
Herlihy Moving (Mayflower)—On Campus moves
Mayflower (Herlihy Moving)—long distance moves
Microfridge (intirion Corp.)—Custom small refrigerator
Ohio Valley—Audio/Video design and installation
O’Neill Tents—rental of Tents and outdoor furniture
Precision Industrial—floor covering
Radiant—Audio/Video design and installation
RSFi Office Furniture—Office furniture
Standard Textile—decorative products-window treatments, bedding, shower curtains
Steris Corporation—sterilizer equipment
Sunbelt—equipment rental, excluding generators
Supergames—rental of inflatable and entertainment games
The Remi Group—equipment maintenance plans
University Sleep Products—dormitory mattresses



Special Characters Prevent eStores Push to PeopleSoft

eStores items that use special characters such as inch or quote marks or “<” and “>” symbols in the item description, may not push to PeopleSoft using the eStores distribution method and the “Send to PeopleSoft” button.

Service Centers can use the Requisition distribution method for these eRequests until this issue can be resolved.

For questions about this issue, please contact Suzanne Edie at edie.6@osu.edu or 688-1130.

For more details read the full article.



Stores Item Number Changes

Effective Friday, November 15th, item numbers and units of measure on several frequently purchased products from OSU Stores will change. See HERE for the complete list of changes in the eStores system. Also check the ALERT icon in eStores for updates and changes to products and suppliers in eStores.



New Catering Services Catalogs

New catering services catalogs on their way to eStores in November. The Purchasing department has recently awarded a new contract for catering services to fourteen suppliers. Five suppliers are new to the OSU contract and the eStores system. Nine existing eStores suppliers will offer revised catalogs reflecting the new contract discounts. Contact the Stores Service Center at 2-2694 or stores@osu.edu with any questions regarding the eStores catalog.

New catering catalogs:

Au Bon Pain
Cameron Mitchell
Eat Fresh Sandwiches (Subway)
Smith & Wollensky
Two Caterers


Existing eStores caterers whose catalogs will remain in eStores:

Berwick Party House Inc.
Capoziello’s Catering
Creative Cuisine
Made from Scratch
Metro Cuisine
Panera
Pizza Rustica
Steven’s Catering
Z Cucina


A new “Full Service Catering” item added to each catering catalog. Each catalog will include the caterer’s menu as well as a Full Service Catering item. This item can be used to enter a large order for an event that has been quoted by the supplier. The total dollar amount of the event should be entered in the quantity field to produce an order for that amount. Quote numbers and any other important details should be included in the Business Purpose section of the eRequest. See below for an example.







Improved Assist Pages

The Assist Pages are getting a makeover! Starting October 30, the Online Assist help tool for Ohio State Administrative Systems will be upgraded to a new version. Users can access all ASSIST pages from Assist Pages.

Benefits of the new ASSIST include:

Cleaner and more contemporary design with easier navigation
Added security for content via Shibboleth login
Improved Search functionality
Improvements to content accessibility


If you have additional questions about this change or difficulty using ASSIST, please submit a request to the IT Service Desk through Self Service or by contacting the IT Service Desk via 8help@osu.edu or 688-HELP (4357).



New items for Cheryl's Cookies

Cheryl's has recently added 12ct and 24ct gifts boxes as well as buckeyes.



eQuote vendors

Some vendor websites have the ability for quotes to be downloaded from the supplier punch out in eStores. Here is the current list:

Adventures in Advertising
Barefoot Promotions
CDWG
Clara I. Brown Interiors
Dell
Dupler Office
Fastenal
Fisher Scientific
Hewlett-Packard
King Business Interiors
Loth
Netech
O'Reilly Office
Proforma


October 31, 2013


Vendor Updates

Butler Animal Health has officially changed name to Henry Schein Animal Health

September 17, 2013


eStores Vendor List

A new eStores Vendor List has been added to the supplier website page as a reference tool for all users. This link is directed to the eStores webpage which lists all existing eStores suppliers as well as system updates and upcoming suppliers. Contact the Stores Service Center with questions at 2-2694 or stores@osu.edu





New and Upcoming Vendors

New suppliers in eStores:

Lowe’s Home Improvement—appliances, including refrigerators, freezers, microwaves
American Air Filter (AAF) - air filter products for facilities maintenance
TP Mechanical —chiller repair services
DS Waters—bottled water service
Goldtech of Ohio (MBE/EDGE partner with Loeb Electric)
Smith & Schaefer—laboratory cabinets and fume hoods

Coming Soon:
ARAMARK—office coffee service
Affymetrix
EE Ward Moving & Storage
World Wide Technology
Panera Bread—Gateway location
Proforma
Continental Office
O’Reilly Office
Netech
Insight Public Sector
Solutions Staffing
Nesco (temporary staffing)
Dawson (temporary staffing)
Preferred Staffing



New Coffee and Water vendors

Two new beverage vendors are joining eStores:

ARAMARK - Office Coffee Services

DS Waters of America - Bottled Water Service

*Please Note AVI Foodsystems and Ice Mountain have been removed from eStores and any current services should be brought to a close as soon as possible.


New HVAC Chiller Preventative Maintenance Vendors

New HVAC vendors have been added to eStores to help you keep cool in the summer heat!

Johnson Controls
Trane



"Ship to" vs. "location"

Please see attached document for explanation of the difference between "Ship to" vs. "location" when processing an eRequest: "Ship to" vs. "Location"

July 15, 2013

eStores introduces a new eCommerce platform

Prodigo Solutions is powering our new eCommerce platform. The new eStores system offers stronger search functionality and convenient user features such as the favorites list, a quick order page, and an advanced search page which allows users to refine their search by product, category or by a specific supplier. Most existing catalogs will still be available in the new system.

All users are advised to update their IE 7 or 8 settings before attempting to use the new system. For a step-by-step guide, see the I/E Setup page.


New Scientific Suppliers in eStores

Three new scientific and veterinary suppliers joined eStores in June.

Qiagen- Sample and assay technologies and related life science research products.

Waters Corporation- Life science and clinical research products.

Heska Corporation- Veterinary chemical analyzers and reagents.


Supplier Communications

The new eStores system is structured differently than the old system to enhance the user experience. Now, each user is recognized individually so they can set up a favorites list, view their check-out history and receive some direct communications from suppliers.

Some eStores suppliers send order acknowledgement and shipping confirmation messages after an order is placed or shipped. These messages were previously sent to the Stores Service Team but now that eStores recognizes each user individually, they will go directly to the user. The eStores team recommends that users keep these communications until the order is received.

Contact the Stores Service Center at 2-2694 or stores@osu.edu with any questions about this change.


Americans with Disabilities Act
Accommodation Plan for new eStores system

Please contact your departmental service center or your fiscal officer, who will place an order on your behalf within one business day. If you do not know how to contact your departmental service center or fiscal officer, the Stores Service Center will assist you with finding the appropriate contact.

Email: stores@osu.edu
Phone: 614/292-2694


January 17, 2013


eStores would like to introduce four new vendors for maintenance, hardware, and building supplies (MRO).

Progress Supply-Hosted catalog
HVAC Supplies

Interior SupplyHosted catalog
Ceiling Tile Supplies

Graybar-Hosted catalog
Electrical Supplies
Lighting Supplies

FastenalPunchout catalog
Safety Supplies
Shop Supplies
Hand Tools
Fasteners

Grainger has been removed from eStores.

Coming soon:

Applied Industrial TechnologiesPunchout catalog
Power Transmission Supplies


Moving: Household & Campus

Two new catalogs in eStores for Household Moving Services:

Herlihy (Mayflower) Moving and Corrigan Moving joined eStores January 2nd with catalogs for household moving and storage services. Both catalogs are set up with three service lines as shown below. To enter an order, users can enter the total dollar amount of the service in quantity field of the catalog. Quotation numbers should be listed in the comments of the eRequest. Both Herlihy and Corrigan are awarded suppliers to the IUC contract 11-030 for household moving services. Both catalogs are located in the Catalog Items tab in eStores.

Household moving services—including packing and unpacking
Automobile transportation—household move
Storage of household goods

Changes to catalogs for office or laboratory moves:

The catalogs for campus moves and long distance moves of laboratories or offices have been modified to include service lines as shown below. To enter an order, users can enter the total dollar amount quoted for a moving service in the quantity field of the catalog. Quotation numbers should be listed in the comments of the eRequest. All eight catalogs are located in the Catalog Items tab in eStores.

Moving Services—Campus relocation of a laboratory
Moving Services—Campus relocation of an office

Moving Services—Long distance relocation of a laboratory
Moving Services—Long distance relocation of an office

The following suppliers each have one catalog in eStores for Campus Moves and a separate catalog for Long Distance Moves. These suppliers do not provide household moving services. Departments are encouraged to request quotations from both contracted suppliers listed below.

Accelerated Moving and Storage
Andrews Moving


Catering Rental Items

We have added two more vendors to the list for all your event planning needs.

S&G Rentals
Connie Duglin Linen

December 10, 2012

Numerous new vendors have joined eStores.

Milo’s Catering & Banquet has been serving boxed lunches to full banquet meals in the Columbus area since 1998, with a strong reputation for quality and great customer service.

Schindler Elevator Corporation designs, manufactures, installs, services and modernizes a broad range of elevators, escalators and moving walks for almost every building type.

Adding to the Dental suppliers is:
Brasseler USA – Rotary Attachments and Systems
Patterson Dental – General Supplies
Zimmer Dental – Implant Systems and Guides

Coming soon…
Mayflower – Residential Moving
Corrigan – Residential Moving
Fastenal – Industrial Supplies
Graybar – Electrical, Communication, and Data Networking supplies
Applied Industrial Technologies – Power Transmission Parts
Progress Supply – HVAC Supplies
Interior Supply – Ceiling Systems and Supplies

October 29, 2012

In support of the Digital First initiative, WiredOut offers the lowest prices on all Apple hardware products—including the NEW iPad, iMac and the MacBook Pro with Retina display. Most items are an additional 4% off Apple Educational prices—that’s up to 12% off the Apple Retail price.

Additionally, a portion of every Apple purchase made through WiredOut will be reinvested in OSU programs.

Order process guide for Apple purchases through Wired Out

All OSU departmental technology purchases can be made online with WiredOut via eRequest.

For questions and support regarding Apple products or personal purchases, contact WiredOut: (614) 292-8883 or wiredout.osu.edu. A valid OSU or Wexner Medical Center e-mail address and ID is required for all personal purchases.

For eRequest support, contact your Senior Fiscal Officer, your Service Center Contact or Suzanne Edie (edie.6@osu.edu or 688-1130).

October 1, 2012

Dell has enhanced their eStores catalog for non-standard equipment to include a “quote to order” link where quotes prepared by the Dell account manager can be retrieved and imported directly into eRequest. Customers will receive advance notice of the quote number and their customer number via email from their account manager when the quote is ready for pick-up.

See attached step-by-step instructions for details.

New Dental Suppliers in eStores:

Henry Schein is the new prime supplier for dental kits and supplies for the College of Dentistry clinics. They joined eStores in September with a catalog on the Supplier Websites tab. Their catalog features thousands of dental and medical items at discount prices per the new contract. See the contract book at purchasing.osu.edu for detailed information on the discounts by product category.

M. White Dental has joined eStores with a hosted catalog of over 400 dental hand pieces and small equipment products for dental labs and clinics at discount prices per the new OSU contract. M. White is a new supplier to OSU.

August 23, 2012

Five local moving companies have joined eStores in August with catalogs featuring discounted rates for campus moves and long distance moves. Each of the five suppliers listed below has one catalog for campus moves and a second catalog for long distance moves of offices and laboratories. All moving catalogs are located on the Catalog Items tab in eStores. Questions should be directed to the Stores Service Center at 2-2694.

• Accelerated Moving
• Andrews Moving
• Commercial Works
• EE Ward
• Planes Moving and Storage

The Applied Biosystems catalog located on the Supplier Websites tab in eStores will be removed at the close of business on Thursday, August 23rd. Applied Biosystems and Life Technologies merged in early 2012. All products offered in the Applied Biosystems catalog will still be available through Life Technologies in their catalog in eStores, also located on the Supplier Websites tab. Please direct any questions about this change to Christine Cihon in the Stores department at cihon.2@osu.edu or 8-8285.

New catalogs for HVAC preventive maintenance are now available in eStores on the Supplier Websites tab. Catalogs from Air Force One, Bruner Corporation, Direct Mechanical and Ohio Heating and Refrigeration include contract rates for preventive maintenance on HVAC equipment in specified campus buildings. See the HVAC-boiler-preventive maintenance section on the Purchasing website for details.

HVAC-boiler-preventive maintenance

July 6, 2012 Updated Field Service Reports

Field service reports for each of the skilled trades suppliers in eStores have recently been updated to include the labor classifications included in the catalogs. See the example of a field service report for Capital Plumbing and Mechanical listing all of the labor classifications included in their plumbing and pipefitting catalog.

June 1, 2012 New Electrical Service Catalogs in eStores

Four electrical service contractors have joined eStores effective June 1st. Each of these suppliers offer discount pricing through the new OSU electrical service contract. Look for their catalogs on the Catalog Items tab in eStores.
  • Capital City Electric
  • Ohio Electric Services of Dayton
  • Romanoff Electric
  • States Electric

For more information on each supplier, refer to the Electrical category on the contract book at purchasing.osu.edu or contact the Stores Service Center at 2-2694.

May 10, 2012 Apple Punch-out Site

OCIO partners, Apple Computer and Ketera, are recommending that users adjust their browser settings with regard to cookie handling. See the Internet Explorer browser/Windows PC example below.
From the "Tools" drop down menu, choose "Internet Options"
  • Access the "Privacy" tab
  • Click the "Advanced" button
  • Select the checkbox "Override automatic cookie handling"
  • Select the checkbox "Always allow session cookies"

Users who are unable to change these settings are recommended to work with their local IT support staff to make the adjustments, or contact the IT Service Desk, 688-4357 (HELP) for further assistance.

March 30, 2012 New Suppliers in eStores in April

King Business Interiors joins eStores today with a catalog on the Supplier Websites tab. The catalog features stand alone furniture such as seating, desks and storage files at significant discounts per the OSU 05-Office Furniture contract. This catalog also features an eQuote link where quotations from King Business Interiors’ account managers can be retrieved and imported into eRequest or PeopleSoft. View the King Business Interiors Job Aid for step by step instructions for both types of purchases.

Dupler Office introduced their furniture catalog on the Supplier Websites tab in eStores in late 2011. View the Dupler Office Job Aid for selecting product and importing quotations from this catalog.

Comtex Linen is the third linen services supplier on the new University-wide contract. This supplier offers a hosted catalog for service of medical linens.

Mozart’s Bakery offers a hosted catalog of specialty desserts OSU discount prices.

March 16, 2012 New Contract for Linen Rental and Service

A contract was recently awarded for Linen Rental, Distribution and Laundering Services. This contract is targeted to include services for The Ohio State University and The Ohio State University’s Wexner Medical Center. This will include such items as blankets, laboratory coats, towels, sheets, pillowcases, tablecloths, uniforms and scrubs, etc. Click here for details.

This project is an Ohio State and Ohio State’s Wexner Medical Center collaborative project intended to leverage spend; improve product and service quality; streamline ordering and invoicing processes; and to improve spend management reporting data accuracy for these categories.

Contact Steve Lambeth at lambeth.3@osu.edu or (614) 292-9953 with questions.

January 31, 2012 HP Non-standard Equipment

Hewlett Packard has introduced a second punch-out catalog featuring all non-standard equipment. The standard configuration desktop and laptop computers are still located on the first punch-out catalog. All products in both catalogs are priced at considerable discounts per the State of Ohio contracts. Questions regarding these contracts should be directed to Todd Grundei at (614) 292-5762 or grundei.10@osu.edu

Fisher Scientific has introduced a new “My Quote” feature on their punch-out catalog this month.