Welcome to eStores Information Technology and Procurement Information Updates

Keep connected and informed. Click the hyperlinks below and read updates on OSU Computer Hardware and Software.

Hardware & Client Computing:

The Ohio State University follows the State of Ohio Platform Standards for Client Computing Hardware (”ITS-PLF-01”) as published by the Ohio Department of Administrative Services. You can find these specifications here:

In addition, our computer hardware vendors, including CDWG and Connect, provide hardware from Dell, HP, and Lenovo that meet these standards. You can locate these via the Supplier Websites in eStores.


Adobe Agreement

Microsoft Agreement

Centrally-licensed and Site License Software

The Site License Advisory Team provides leadership and advice regarding our decisions to license software or update our license with current vendors

eStores Recent Updates

July 5, 2017

The eStores team and OCIO are working diligently to convert as many vendors to Electronic Data Interchange (EDI) invoicing as possible. Below is a list of the twenty-eight (28) suppliers currently utilizing EDI invoicing.

Most recently, Grainger has been added to the list of EDI Suppliers.
Other suppliers coming soon to EDI invoicing include B&H Photo, Ferguson and Magnetic Springs.

Although Applied Industrial Technologies, DS Waters, Fastenal, Progress Supply and Worly Plumbing are no longer in eStores, invoices from prior purchases will be submitted via EDI.

Applied Industrial Technologies (vendor ID 0000028499)
Cardinal Health (vendor ID 0000010228)
CCBCC Operations LLC (vendor ID 0000588822)
Cintas Corp 318 (vendor ID 0000094239)
CDW-G (vendor ID 0000024633)
Coca-Cola Refreshments (vendor ID 0000014325)
Dell Computer (vendor ID 0000014025)
DS Services of America (vendor ID 0000245847)
Fastenal CO (vendor ID 0000026648)
Fisher Scientific (vendor ID 0000023316)
GOVConnection (vendor ID 0000123952)
Graybar Electric (vendor ID 0000010145)
Henry Schein (vendor ID 0000000789)
HP Products (vendor ID 0000020456)
HT Hackney (vendor ID 0000213145)
Life Technologies (vendor ID 0000027632)
McKesson Medical Surgical (vendor 0000028244)
McMaster-Carr (vendor 0000030498)
MWI Veterinary Supply Company (vendor ID 00000165174)
OfficeMax (vendor ID 0000080153)
Owens & Minor (vendor ID 0000016842)
Premier Produce One (vendor ID 0000580886)
Progress Supply (vendor ID 0000018647)
Sigma Aldrich (vendor ID 0000024549)
Staples Advantage (vendor ID 0000399041)
US Foodservice Cincinnati (vendor ID 0000146345)
VWR International (vendor ID 0000014603)
Worly Plumbing (vendor ID 0000003824)

June 19, 2017
CDWG and Dell Computer Standard Configurations

Dell computer standard configurations are back on the CDWG Supplier website along with standard configurations from HP and Lenovo.

Contact the eStores team at 614-292-2694 or with questions.

Supplier Clara Brown (CIBI) No Longer Accepting Orders

Purchasing has received notice that supplier Clara Brown (CIBI) will start a period of transition to close operations, and will no longer be accepting orders effective Tuesday, June 13.

To enable this phase-out, CIBI will no longer process any new purchase orders. Both CIBI MyQuote and Supplier Website in eStores have been removed; the vendor record has been marked Not Open for Ordering. This process will allow payment of invoices against open purchase orders.

The Contract Book for Furniture, Flooring and Humanscale reflect this removal of CIBI as a preferred supplier. This article is repeated on the Purchasing Site.

June 5, 2017
Viewing EDI Voucher Info in PeopleSoft Procurement Inquiry

This article shares a brief EDI Voucher Research Guide to help when searching for an Electronic Data Interchange (EDI) voucher that is posted against a Purchase Order (PO). A Sample EDI Voucher is available from this link. If you have any questions, contact the AP customer service team or call 614-292-6831.

May 24, 2017
Reminder Regarding Split Funding for eStores Orders

This is a reminder to use extra caution when attempting to split funding for eStores orders.Split funding should be entered on requests before orders to external eStores suppliers are pushed into eStores.

Central Office of Sponsored Programs buyers enter all cost sharing requisitions and purchase orders.

Also, multiple distributions CANNOT be used when entering the following types of requisitions or purchase orders:
1. Blanket Orders
2. Stores (Inventory orders)
3. Office of Sponsored Programs requisitions or purchase orders

Not following the guidelines can result in unintended duplicate orders being sent to each organization.
For additional guidance, revisit ASSIST online help or contact your category buyer.

MAY 8, 2017

Previously, Ohio State Central Receiving held a Terminal Distribution of Dangerous Drugs (TDDD) license from the State of Ohio Board of Pharmacy. This certification allowed the acquisition of controlled products. As a result of recent changes in requirements, Central Receiving no longer carries a TDDD license.

Going forward, principal investigators, lab managers and/or departments need to work with the Ohio State University Office of Research Compliance in order to obtain a TDDD license or work with a licensed department or pharmacy, in effort to obtain controlled products.

Some catalogs in eStores include products that require the initiator to hold a TDDD license. Suppliers will withhold shipment of items that require this license if the initiator does not have an active license on file with the supplier. Suppliers will contact end users directly for this information.

Periodic updates will occur as new information is received.


It is now required that eStores suppliers with web-based punch-out catalogs, map the header comments section of our purchase orders. This means that they are searching that field for data in a standard format, just as they do with "ship-to" and "location" fields.

The purpose of this change is to allow the supplier to pick up the PR#, end user name and email information that is automatically imported into the header comments field as the eRequest is pushed to PeopleSoft.

If any other comments are manually entered into Header Comments before the standard eRequest comments, the supplier will be unable to pick up end user information for that order. Package labels and packing slips will not include the end user information in this case.

The eStores Team requests that Service Center staff only add manual comments after the eRequest comments, as shown in the example below. Please contact Christine Cihon at 614-688-8285 or with any questions you have about this change.

PR#: 1234567
Contact Name: Cihon, Christine Mary
Contact Email:
Manual comments should begin on this line

April 11, 2017
B&H Photo is closed and will remain closed through Tuesday, April, 18th in observance of Passover. B&H Photo will reopen on Wednesday, April, 19th.

April 10, 2017

Several new maintenance supplier eStores catalogs and supplier websites are available. See list below.

Existing maintenance supply catalogs from Applied Industrial, Fastenal, Graybar, Pipe Valves, Progress Supply and Worly Plumbing were removed from eStores at the close of business on Friday, April 7.

All pending eRequests from these catalogs can be approved and pushed to PeopleSoft without error through the close of business on Friday, April 21.

New Maintenance Supplier Catalogs:

American Air Filter and Ketchum & Walton – Air Filters
Loeb Electric – Electrical and lighting
Peterson Thermal – Pumps

New Maintenance Supplier Websites:

Ferguson – Steam and Plumbing.

Ferguson has provided a quick video highlighting the navigation and functionality of their new punch-out platform, available via this YouTube link.

Grainger– Shop supplies, Electrical and lighting, Plumbing, Belts, Power Transmission and HVAC.
Johnstone Supply – Power Transmission, Pumps, and HVAC. Supplier website coming soon!

Ferguson and Grainger user guides:

Both Ferguson and Grainger have provided user guides for easier navigation while searching their punch-out sites. You may find their guides on our eStores website under User Guides or by clicking the links below.

Ferguson user guide link (.pdf file)
Grainger user guild link (.pptx file)

March 1, 2017

Silco - Fire Suppression Systems Repair and Maintenance
Johnson Controls - has added a second catalog for Variable Frequency Drives (Purchase and Installation)

January 24, 2017
Regional Campuses Update: WOOSTER and ATI eStores Marketplace Role Changes – FAES Service Center

Please contact Jesse Buxton to request eStores Marketplace role changes for the Wooster Regional (OARDC and ATI) campuses or the statewide OSU Extension offices.

Jesse Buxton
FAES Finance Service Center
1680 Madison Ave
Wooster, OH 44691
(330) 202-3558

All our other Regional campuses (Lima, Marion, Mansfield and Newark) please continue to contact Christine Cihon.

January 23, 2017
Per the original notification affecting the Affymetrix catalog posted December 19, 2016, eStores removed the Affymetrix catalog.

Direct orders for the following life sciences products will be sold and processed by Life Technologies (ThermoFisher Scientific):

Affymetrix – microarray solutions
USB – molecular biology reagents
eBioscience – immunology antibodies, reagents and assays

Nalco's hosted catalog has also been removed from eStores.

December 19, 2016

There are changes to the order process for Affymetrix, USB and eBioscience

Effective Monday, January 23, 2017, direct orders for the following life sciences products will be sold and processed by Life Technologies (ThermoFisher Scientific):

Affymetrix – microarray solutions
USB – molecular biology reagents
eBioscience – immunology antibodies, reagents and assays

Dako merges into Agilent Technologies
Effective this past November 1, Dako merged with Agilent and the new vendor name is Agilent Technologies, Inc. The Dako catalog has been removed and the supplier is currently adding Dako items to the Agilent Technologies, Inc. hosted catalog.

December 13, 2016
Jeni's Splendid Ice Cream Holiday Schedule:

Christmas Eve and Christmas
Due to heavy volume over the coming week's orders will need to be placed by 12 pm EST December 12th through December 20th for same day shipping.

Last day to ship before the Christmas Holiday will be December 20th.

Jeni's will be closed December 23rd through December 26th in observance of the Christmas Holiday. Normal Shipping will resume December 27th.

New Year's Eve and New Years Day
Jeni's will be closed January 2nd in observance of the New Year's Eve Holiday and will resume normal shipping January 3rd

November 7, 2016

Patterson Dental’s hosted catalog has been removed and replaced with their new supplier website catalog in eStores

Contact the eStores team at 614-292-2694 or Contact with any questions you may have.

October 24, 2016
Sunshine Promotions is now The Branding Society:

The Branding Society, formerly known as Sunshine Promotions, continues to maintain a Supplier Website within eStores. Their site’s product selection has not changed, nor has their customer service representative; Alex Acree.

The new Branding Society punchout is available and accepting orders.

Our eStores Sunshine Promotional Supplier Website punchout will remain active until Friday, October 28, to allow for the remainder of orders to be approved and pulled into eRequest.

Click the link to Promotional Products Contract Book page

Two new vendors added to eStores Hosted Catalogs:

Hu Friedy - specializing in dental instrumentation, supplies, kits, and accessories

United Mechanical Insulation - mechanical insulation specialty contractor.

October 17, 2016

eStores has added two new Sigma Aldrich user guides to our eStores website User Guide page:

Sigma Aldrich Oligo and Primer Ordering Process may be found at Sigma Oligo Primer Order Process

Sigma Aldrich Quote to order process may be found at Sigma Quote Process


Computer supplier CDWG now offers Dell standard configuration desktops and notebooks at the same State of Ohio contract pricing offered by Dell.

These items have been removed from the Dell supplier website in eStores and are now available via CDWG’s supplier website. Custom Dell equipment is also available through CDWG at rates comparable to Dell.

A screen shot of the CDWG landing page is shown below. Click the image to expand to a larger size.

Contact the eStores team at 614-292-2694 or with questions

September 28, 2016
B&H Photo Video & Pro Audio’s Holiday Schedule - Closure dates and times:

Closing at 1:00PM October 2, 2016 and remaining closed through October 4, 2016

Closed October 11 and 12, 2016

Closing at 1:00PM October 16, 2016 and remaining closed through October 25, 2016

Please place orders well in advance to avoid unnecessary delays.

September 19, 2016
eStores Statistics for FY16:

· eStores currently has 302 suppliers
· 92,632 purchase orders were issued through eStores, 65.3% of all purchase orders issued in the fiscal year.
· Total eStores spend in fiscal year 2016--$95M –a 30% increase over FY15 spend

Columbus Campus Only: New Skilled Trades and Fire Suppression contracts:

Skilled Trades suppliers with hosted catalogs:

Roberts Service Group- Electrical Services (New to Contract)
Eagle Electric- Electrical Services (New Supplier)
Capital Plumbing- Backflow (New to Contract)
AHC INC- Asbestos Abatement (New Supplier)
HINA ENVIRONMENTAL SOLUTIONS- Asbestos Abatement (New Supplier)
ProFlow- Backflow (New to Contract)
RotoRooter- Drain Cleaning Services (New supplier)
ProFlow Drain- Drain Cleaning Services (New to Contract)

Fire Suppression suppliers with hosted catalogs:

IPS- (New Supplier)
Convergint Technologies- (New Supplier)
PDS Systems- (New Supplier)

Video Production Supplier Added to eStores MyQuote

Act 1 Videotape Production

September 12, 2016
Zimmer Dental is now Zimmer Biomet

Zimmer Dental and BIOMET 3i™ joined forces to form Zimmer Biomet, a leading innovator in musculoskeletal healthcare. Their catalog has been updated and new orders will be sent to Zimmer Biomet.

Newly Added eStores Hosted Catalogs

There are newly added hosted catalogs for suppliers offering elevator servicing and fire system repair.

Elevator repair and maintenance:
• Fujitec America
• KONE Inc.
• ThyssenKrupp

Edwards Fire system repair and replacement parts:
• Convergint Technologies (coming late September)
• Integrated Protection Services (IPS)
• PDS Systems (coming late September)

August 29, 2016
Video Production Suppliers Added to eStores My Quote

Seven vendors have been added to the eStores My Quote supplier website for video production services. Click the link to Purchasing’s contract book page.

Vendors include:
• Bartha Audio Visual
• BrainStorm Media
• InLine Productions
• Mills James Productions
• Quinton Chandler Advertising, LTD.
• Shared Vision Communications
• Space Junk Media

Owens & Minor Closed Monday, September 5
Medical supplies vendor Owens & Minor will be closed on Monday, September 5, for the Labor Day holiday. All orders should be placed by noon on Friday, September 2, for delivery on Tuesday, September 6.

August 1, 2016

Stores Catalogs:

OSU Stores has recently added the Windsor Sensor Xp 12” upright vacuum (item #G800160).

eStores Hosted Catalogs:

Leica has added a new catalog for lab supplies including Automation and Machine Control (AMC) solutions and Immunohistochemistry service agreements, equipment, reagents and antibodies.

Snow White Dry Cleaners, formerly known as Eastside Dry Cleaners, have added a new catalog in eStores.

Roto Rooter and Pro Flow Plumbing and Drain have been added for drain services. See contract book link for more information.

JULY 18, 2016

Dell standard desktops and notebooks are now available in the CDWG eStores catalog.

CDWG and Dell have collaborated to offer the Dell standard desktops and notebook configurations through the CDWG eStores supplier website. Each item is prominently featured on the CDWG supplier website landing page. Pricing on standard configurations will remain the same.

Custom Dell equipment is also available through CDWG at rates comparable to Dell.

Contact the eStores team at 614-292-2694 or Contact with any questions you may have.

June 20, 2016
Office water supplier DS Services must receive all FY17 orders by Thursday, June 30, to avoid any service interruptions after July 1.

Use this link to access the eStores user guide page for assistance in creating term orders for DS Services.

Contact the eStores team at or 614-292-2694 for additional guidance.

June 8, 2016
Supplier Name Change for Hosted Catalog (Fusion Technologies) and Updates in My Quote (Carpet Cleaning)

Quick Solutions LLC, an IT Staffing agency, has changed its name to Fusion Technologies LLC. As of today, Quicken Solutions is now listed in our eStores Hosted Catalogs as Fusion Technologies.
contract book

eStores has added two new suppliers for Carpet Cleaning into My Quote: FiberCare and True Clean. Both are open for ordering as of today, June 6, 2016.

Martin Carpet Cleaning has been removed from My Quote; however, Martin Mat Rental will remain open for ordering in our eStores My Quote system.

May 25, 2016
SHRED-IT Document Destruction Services is live and open for ordering in eStores My Quote.

May 23, 2016
New to My Quote - Standard Autos:

Jack Maxton – Chevrolet: Dealer invoices, less rebates and concessions, plus $33.50 processing and a $100 delivery fee for locations outside of Franklin county.

Ricart – Ford: Dealer invoices, less rebates and concessions, plus $295.00 processing

New Contract Book page for Break Room Products for Internal OSU users through Stores with green options available:

• Disposable items: spoons, forks, knives, plates, cups, etc.
• OSU branded items (plates, napkins)
• Sugar, coffee, creamer, and more
• Special order available
• Next day delivery
Follow the link to the new Contract Book page:
Break Room Products

Visit our Archive link for past updates/news by clicking the link below.

eStores Suppliers
Supplier Websites:
American Solutions for Business (Direct)
B&H Photo, Video & Pro Audio
Complete Book & Media Supply
Continental Office
Govconnection Inc
Henry Schein Inc
Insight Public Sector
Integrated Workspace Solutions LLC
Johnstone Supply (Coming Soon)
McKesson Medical Surgical
NAPA Auto Parts
OSU Stores Department
Owens & Minor Inc
Patterson Dental Co
Qiagen Inc
Roche Diagnostics
School Specialty Inc
VWR Intl

Punch Out Sites Capable of eQuote Downloads:
American Solutions for Business (Quote)
CDW Government Inc
Continental Office
Dell Computer Corp
Dupler Office
Express Promotions
Fisher Scientific
G&G Outfitters Inc
Golden Star Promotions
Hewlett-Packard Co
Idegy Inc
King Business Interiors
Life Technologies
Loth Inc
Netech Corp
Outreach Promotional Solutions
Proforma TCL Inc
Shumsky Promotional
Smile Promotions
The Branding Society (Formerly Sunshine Promotions)

My Quote:
Accelerated Moving & Storage
Accent Drapery Co Inc
Act 1 Videotape Production
Agilent Technologies
Andrews Moving & Storage
Bartha Audio Visual
Beckman Coulter
BrainStorm Media
CentraComm Communications LLC
Classic Commercial Services (Formerly True Clean)
Continental Office Commercial Flooring
Corrigan Moving Systems
D&D Commercial Cleaning
EE Ward Moving & Storage Co LLC (MBE)
Fisher Scientific
Fortner Upholstering Inc
Grass Groomers
Herlihy Moving & Storage Inc
Hewlett Packard
Hunt Optics & Imaging, Inc. (formally B&B Microscopes Ltd)
InLine Productions
Jack Maxton Chevrolet
JC Ehrlich
King Business Interiors
Live Technologies
Martin Mat Rental
McCullough Tree Service
Microfridge (Intirion Corp)
Mills James Productions
Nikon Instruments
Ohio Valley
Orkin LLC
O’Neil Tents & Party Supplies
O'Reilly Office
Precision Industrial Services
Pro Flow Plumbing and Drain
Quinton Chandler Advertising, LTD
Radiant Technology
Ricart Ford
Roto Rooter
RSFI Office Furniture
Shared Vision Communications
Snow White Dry Cleaners (formerly Eastside Dry Cleaners)
Sound Com Systems
Space Junk Media
Spectra Contract Flooring
Standard Textile
Steris Corporation
Sunbelt Rentals
Supergames & Adventure Education Center
Terraplas USA
The Remi Group
Thomas Door
Univ Sleep Products Inc

Hosted Catalogs:
Abbott Labs (Animal Health)
Abcam Inc
ABCO Fire Protection Inc.
Adriatico’s Pizza
Advanced Turf Solutions Inc.
Agilent Technologies Inc.
Air Force One
AK Painting
All In Bloom
All Occasions Catering Equipment
American Air Filter
Ameripride Linen & Apparel Services
Apex Systems
A Plus Staffing Solutions LLC. (Formerly All Team Staffing)
Aramark Refreshment Services
Asian Concepts (Mark Pi's)
Au Bon Pain Co Inc
AVI Food Systems Inc
B&C Communications
Ballreich's Potato Chips & Snacks
Beckman Coulter
Berwick Party House Inc
Bio-Rad Laboratories Inc
Black Diamond Casino Games
Brocon Construction
Brown Enterprise Solutions
Bruner Corp
Cameron Mitchell Restaurants LLC
Capital City Electric LLC
Capital Plumbing & Mechanical Inc
Capoziellos Catering
Careworks Technologies
Catering by Design
Central Ohio Medical Textiles (COMTEX)
Cheryl & Co
City Barbeque Inc
Cold Stone Creamery
Color Consultants
Columbus Window Cleaning Company
Connie Duglin Specialty Linen
Contractors Choice - 3 Catalogs (New, Reconditioned, Rental)
Convergint Technologies
County Fire Protection
Creative Cuisine
Crop Production Services
Cummins Bridgeway LLC
Dawson Resources
Dayton Industrial
Direct Air Systems Inc
Direct Resource Inc
Diversity Search Group
Donatos Pizza Catering
Double Eight Fire Protection
Eagle Electrical Services
Economy Linen & Towel Service
Elford Inc
Elite Fire Protection
Event Source
Ferguson Construction Co
Fujitec America
Fusion Technologies (Formerly Quick Solutions)
Globe Window Cleaning Inc
Hayden Valley Foods
Henry Schein Animal Health
Hersheys Ice Cream
Hertz Equipment Rental
Heska Corp
Hina Environmental Solutions
Huron Consulting
Impressed Dry Cleaning
Insight Global
Integrated Protection Services (IPS)
Interior Supply Inc
J&J Painting
Jeni’s Splendid Ice Cream
Johnson Controls Inc
Johnson Controls Inc (Variable Frequency Drives - Purchase and Installation)
Jones Lumber Co
Keep It Clean
Kendrick Mollenauer Painting
Ketchum & Walton Co
Lasting Impressions
Lepi Enterprises Inc
Levy Premium Foodservice
LGC Associates
Loeb Electirc
Lombardi Water Management Inc
Lowe's Home Improvement Ctr
Lusk Group
M White Dental
Made From Scratch
Magnetic Springs
Martin Painting & Coating Co.
Marsha's Homemade Buckeyes
Metro Cuisine
Metropolitan Environmental Services Inc
MWI Veterinary Supply Co
Navigator Management Partners
Nesco Resource
Ohio CAT
Ohio Electric Services
Ohio Heating & Refrigeration
Panera Bread
PDS Systems
PEMCo Thermal
Peterson Lawn Care & Landscape Maintenance
Peterson Thermal Equipment Co
Pizza Rustica
Porta Kleen
PPG Architectural Finishes
Premier Dental Products
Premier General Construction LLC
Pro-Flow Plumbing & Drain Cleaning
ProTeam Solutions Inc.
Questar Inc
Rhoads Construction Inc
Roberts Service Group Inc
Roche Diagnostics - Applied Science
Roger Elliott Co
Roto Rooter Services Company
RW Setterlin Building Co
Russell Stover
S&G Rental
Sandel Corp
Sauer Technical Services
Service Extraordinaire Inc.
Sherwin-Williams Co
Shital Sub (Subway Catering)
Siemens Industry
Simplex Grinnell LP
Smith & Wollensky
Snow White Cleaners
Solutions Staffing
Sophisticated Systems Inc.
SPS Medical Supply Corp
States Electric Co Inc
Steven’s Catering
Synergy Mechanical Contractors
T-rriffic Table Linens
Taylor & Sons Equipment Company
Teemok Construction Inc
Top Consulting
TP Mechanical Contractors Inc
Trane Columbus
Two Caterers Inc
University Flower Shop
Waters Corp
Wiser Transformations
WW Williams Midwest Inc
Z Cucina
Zimmer Biomet (Formerly Zimmer Dental)