February 23, 2015
Vendor IT Expo Coming April 15: Save the Date!
The Office of the Chief Information Officer is sponsoring a Vendor IT Expo in combination with an eStores Vendor Fair on April 15. This all-day event will bring a wide variety of technology resources and other vendors to staff and faculty of The Ohio State University. Among the 32 vendors attending are Oracle, Microsoft, Adobe, Fisher Scientific and Continental Office Environments. Each will share information on the services they provide to the university, and many will also showcase their upcoming innovative offerings.
There is no cost to attend this event and no need to register—just save the date! The Vendor IT Expo and eStores Vendor Fair will take place on Wednesday, April 15, from 9 a.m. to 4 p.m. in the Great Hall Meeting Room in the Ohio Union. This event is open to all OSU staff and faculty, so feel free to invite your colleagues!
Stay tuned: as more companies confirm their presentations, we will provide an update and a full schedule of exhibitions occurring throughout the day.
Also, please note that registration is closed for any companies wishing to present.
February 16, 2015
My Quote enhancements in eStores
My Quote, the eStores’ website of contracted supplier quotations, has been recently enhanced with the following changes:
Attachments - A link has been added to the bottom of the template for suppliers to attach a copy of their company quotes or other supporting documentation. This will allow reviewers to compare the information entered in My Quote to company quote for consistency. Suppliers have been encouraged to use this feature but it is not a requirement.
Draft status - Suppliers now have the ability to save a quotation in draft mode if they are not ready to send it on for approval. Users with Service Center access are able to select “draft” from the dropdown list of quotes by status. eStores will monitor quotes in draft status and will follow-up with suppliers if quotes remain in draft status for more than 48 hours.
Contact the eStores Team at firstname.lastname@example.org or 2-2694 with any questions about these new features.
City Apparel User Guide
The eStores team is providing an interim City Apparel User Guide. You may also download this from the full NewsLink article. Please contact the eStores Team at email@example.com or 2-2694 with any additional questions.
Overture LLC adds punchout catalog to eStores
Promotional products supplier, Overture LLC, has recently added a punchout catalog to eStores.
User Guide for Promotional Supplier websites - Golden Star Promotions, Idegy Inc, Outreach Promotional Solutions, Overture LLC, Sunshine Promotions & Apparel, Shumsky Promotional, and Smile Promotions.
Please see the User guide for Promotional Suppliers for instructions to create a virtual sample and upload artwork at Checkout.
February 2, 2015
DS Services Contact Information
The eStores and Supplier Management Team and central Purchasing are working with DS Services (provider of bottled and filtered water services) to resolve service and billing issues that have occurred over the last several months. DS Services has provided the customer service contact information below and advises customers to use these contacts for service inquiries instead of contacting delivery drivers. This information has been added to the DS Services contract page on the Purchasing web site.
1st Level Support Key Customer Service
2nd Level Support Jenni Eason, Key Account Manager – Government
• Office: 678-486-3448
• Cell: 770-329-4280
DS Services began issuing their invoices electronically in 2014. Paper invoices are no longer available from this supplier; however, the electronic vouchers can be researched via Procurement Inquiry. See the following link for a brief EDI Voucher research job aid on how to research EDI invoices.
Contact the eStores and Supplier Management Team at firstname.lastname@example.org or (614) 292-2694.
My Quote User Guide
The eStores team is providing an interim My Quote My Quote user guide containing navigation tips and other information. Content from the guide will soon be available in the eStores ASSIST online help.
eStores February 5 Planned maintenance brief downtime
eStores will be unavailable on Thursday, February 5 from 7-11 p.m. for planned maintenance. The system will be accessible again through eRequest by approximately 11:30 p.m. on February 5 and at 7 a.m. on Friday, February 6 through PeopleSoft. Questions? Contact the eStores and Supplier Management Team at 2-2694 or email@example.com.
January 20, 2015
New eStores Suppliers
CentraComm, IT provider of network equipment and network maintenance services, is new to My Quote, the eStores' website of contracted supplier quotations. In addition, new to eStores hosted catalogs are: Direct Air (provider of HVAC services), Porta Kleen and Rent-A-John (both providers of portable restrooms).
eStores My Quote site now includes attachment function
The eStores My Quote site now includes an attachment function for suppliers. The new function allows suppliers to attach a copy of their own company quotation (or other document) to the My Quote template. This enhancement was added as a result of user requests for simplifying review of submitted quotes. Users will be able to compare company quotations to the information entered in My Quote to make sure the proposals are consistent. Suppliers are aware of the new feature and have been encouraged to use it.
December 8, 2014
CDWG Supplier Website Adds HP Standard Configurations
Supplier CDWG has added the Hewlett Packard (HP) standard configurations for desktop and notebook computers to their supplier website in eStores. The link to the configurations can be found by scrolling to the middle of the initial landing page, as shown in the following screen shot.
The existing HP supplier website for standard configurations will be removed from eStores on Friday, December 12 at the close of business.
The Hewlett Packard supplier website for custom configurations and non-standard equipment will remain in eStores. CDWG can also accommodate orders for custom configurations. A brief job aid is available to explain how to send a configuration summary to Rob Feinholz at CDWG (firstname.lastname@example.org) from the HP custom site in eStores.
Please contact the eStores team at email@example.com or 2-2694 with any questions you have about this change.
Please visit our archive link for past updates/news by clicking the link below.